Project Coordinator

NG Bailey; Reading; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

Join a leading independent engineering firm as a Project Coordinator, where your role will be pivotal in ensuring projects are delivered on time and to the highest quality. This dynamic position involves coordinating with various teams, preparing financial reports, and maintaining strong relationships with clients. With a focus on continuous improvement, you'll help optimize processes and contribute to the overall success of the projects. Enjoy the flexibility of working from home while also engaging with a supportive team in a company that values your growth and well-being. This is an exciting opportunity to be part of a respected organization committed to excellence and development.

Benefits

Salary sacrifice car scheme (Hybrid/Electric Vehicle)

Pension with up to 8% employer contribution

25 days holiday

Personal Wellbeing and Volunteer Days

Private Medical Insurance

Free 24/7 Employee Assistance Program

Flexible benefits (Dental Insurance, Gym Memberships)

Travel Insurance

Tax Free Bikes

Qualifications

• Strong customer service and office administration skills required.
• Excellent written communication for processes and reports is essential.

Responsibilities

• Coordinate project administration and maintain accurate project data.
• Assist with project start-up and closing, ensuring billing accuracy.

Skills

Customer Service

Office Administration

Written Communication

Billing and Invoicing

Microsoft Suite

Smartsheets

SharePoint

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Microsoft Visio

Job description

Competitive Salary + Competitive Benefits

NG Bailey IT Services are currently recruiting an experienced Project Coordinator to join our team.

The post holder will perform all coordination duties to assist the operations team in successfully delivering projects using NG Bailey processes to time, quality, and customer satisfaction.

The Project Coordinator will assist the Head of Projects in ensuring the provision of regular timely and accurate reports both internally and externally. Assist & prepare financial information for internal reporting, ensuring all system & process change requests raised during the implementation are validated and agreed with relevant parties before implementation.

This is a full-time permanent position. The successful applicant will work from home in a flexible manner; however, will be required to travel to our Reading Office.

This position is working across military sites; therefore, Security Clearance is required and is a condition of employment. NG Bailey will support with this application if you are eligible.

Some of the key deliverables in this role will include:

• Provide a competent administration service, being able to use their time in an efficient and cost-effective way, including maintaining data and prompting team members to provide up-to-date information, ensuring the accuracy of any such information provided.
• Assist with the start-up & closing of projects in line with agreed program and cost targets.
• Check end of month billing values to Service Partners and ensure all billing to the end client is prepared and checked to be included in each billing run.
• Assist and collate weekly and monthly reports for live projects, attend daily update calls and ensure all project planned works information is kept up to date with members of the defence team.
• Maintain positive relationships with the project customer through regular meetings online and in person, obtaining feedback & reporting to Head of Projects on continued improvement with a view to optimising future opportunities and profitability.
• Monitor & test continual improvement updates for existing processes. Creating new processes as required.
• Possess a clear understanding of working methods and procedures applicable to the industry and apply this to effectively conduct the job role.

What we’re looking for:

• Strong Customer Service and Office Administration skills.
• Excellent written communication, in particular for writing processes and technical reports.
• Billing and Invoicing experience.
• A solid understanding of the Microsoft Suite (Word, Excel, PowerPoint, Teams, Visio).
• Previous experience with Smartsheets and SharePoint would also be beneficial.

We're always evolving our benefits to ensure we're attracting and retaining great people. Some of what you can expect includes:

• Salary sacrifice car scheme (Hybrid/Electric Vehicle)
• Pension with a leading provider and up to 8% employer contribution
• 25 days holiday
• Personal Wellbeing and Volunteer Days
• Private Medical Insurance
• Free 24/7 365 Employee Assistance Program to support mental health and well-being (including counselling sessions and legal advice)
• Flexible benefits to suit from Dental Insurance, Gym Memberships, Give As You Earn, Travel Insurance, Tax Free Bikes.

Next Steps:

As a business, we’re on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.

We’ll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.

About Us:
We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training. You will be working as part of a team, we are committed to creating a culture where we treat each other fairly and with respect, recognising everyone as an individual. Progression is something we value and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.