Project Coordinator

CBRE Group, Inc.; Greater London; On-site; GBP 26,000 - 34,000; Full time

Job summary

CBRE Group, Inc. is seeking a Project Management Coordinator to provide essential administrative support to the project team in London. You will assist with documentation, invoicing, and financial reconciliations while following established procedures.

The role involves coordinating meetings, processing contracts, and data entry into PM tools, under close supervision. Strong organizational skills and proficiency with Microsoft Office are required.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook, etc.).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills with ability to calculate simple figures like percentages, discounts and markups.

Responsibilities

• Process documentation for project commitments and obtain external quotes.
• Coordinate change orders and notices with consultants and vendors.
• Schedule meetings and communication plans for projects among teams and clients.
• Assist with contract administration, tender openings, and recording results.
• Enter project information into project management tools and databases.
• Process invoices and pay applications and support project administration deliverables.
• Assist with the project closeout, turnover documentation and financial reconciliation.
• Follow established procedures and perform tasks under close supervision.

Skills

Communication skills

Organizational skills

Basic math skills

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

About the Role:

As a CBRE Project Management Coordinator, you will provide basic administrative support to the team. This includes project documentation preparation, escalation for commitment, invoice & pay application processing, and financial reconciliations.

This job is part of the Project Management function. They are responsible for the management of projects from initiation through completion.

What You’ll Do:

• Process documentation for project commitments. Obtain external quotes for processing. Coordinate change orders, change directives and contemplative change notices with consultants and vendors.
• Schedule meetings and communication plans regarding projects amongst teams and clients.
• Assist with contract administration. This includes attending tender openings and recording results, issuing letters of acceptance and regret, etc.
• Enter project information and data into project management technology tools.
• Process invoices and pay applications. Help with project administration deliverables.
• Assist the project closeout process including turnover documentation and financial reconciliation.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.