Project Coordinator

Jobtailor; Glasgow; On-site; GBP 26,000 - 38,000; Full time

Job summary

Jobtailor in Glasgow is seeking a proactive Project Coordinator to support Project Managers, book resources, track supplier quotations and raise purchase orders. You will maintain project trackers, action logs and delivery records, ensuring accurate documentation across the project lifecycle.

As a key link between teams, suppliers and customers, you will organize meetings, share updates, prepare handover packs, monitor approvals and costs, and contribute to governance and continuous improvement

Qualifications

• Highly organised, proactive and attentive to detail.
• Ability to manage multiple projects and priorities.
• Confidence communicating with a wide range of stakeholders.
• Ability to proactively chase actions and maintain momentum.
• Ability to deliver accurate, high-quality administrative support.
• Problem-solving and process improvement skills.
• Previous experience in project coordination, project administration, PMO support, operations coordination or a similar role would be highly beneficial

Responsibilities

• Coordinate project activities and provide day-to-day support to Project Managers
• Book internal and external resources for project delivery
• Request and track supplier and contractor quotations
• Raise purchase orders and monitor approvals, commitments and costs
• Maintain project trackers, action logs, documentation and delivery records
• Organise meetings, share updates and follow up actions with teams, suppliers and customers
• Prepare handover packs, completion certificates and project close-out documentation
• Track customer approvals, signatures and outstanding actions
• Identify risks, delays and blockers and escape them appropriately
• Support project governance, reporting and continuous improvement activities

Skills

Project Coordination

Administrative Support

Stakeholder Communication

Process Improvement

Risk Management

Tools

Purchase Order Management

Quotation Tracking

Documentation Management

Meeting Organization

Job description

• Coordinate project activities and provide day-to-day support to Project Managers


• Book internal and external resources for project delivery


• Request and track supplier and contractor quotations


• Raise purchase orders and monitor approvals, commitments and costs


• Maintain project trackers, action logs, documentation and delivery records


• Organise meetings, share updates and follow up actions with teams, suppliers and customers


• Prepare handover packs, completion certificates and project close-out documentation


• Track customer approvals, signatures and outstanding actions


• Identify risks, delays and blockers and escape them appropriately


• Support project governance, reporting and continuous improvement activities

Requirements

• Highly organised, proactive and attentive to detail


• Ability to manage multiple projects and priorities


• Confidence communicating with a wide range of stakeholders


• Ability to proactively chase actions and maintain momentum


• Ability to deliver accurate, high-quality administrative support


• Problem-solving and process improvement skills


• Previous experience in project coordination, project administration, PMO support, operations coordination or a similar role would be highly beneficial

Core Competencies

Demonstrates strong project coordination capabilities, including managing multiple projects, tracking documentation, and ensuring stakeholder communication. Proficient in problem-solving and process improvement to enhance project delivery and governance.

Highest-signal resume keywords

• Project Coordination


• Administrative Support


• Stakeholder Communication


• Process Improvement


• Risk Management

Hard Skills

• Project Tracking


• Purchase Order Management


• Quotation Tracking


• Documentation Management


• Meeting Organization

Soft Skills

• Highly Organised


• Proactive


• Attention to Detail


• Problem-Solving


• Ability to Manage Multiple Priorities

Industry Keywords

• Project Management Office (PMO) Support


• Operations Coordination


• Continuous Improvement


• Supplier Management


• Customer Approval Tracking