Project Coordinator

Allscreens Nationwide Ltd; Glasgow; On-site; GBP 32,000 - 45,000; Full time

Job summary

Allscreens Nationwide Ltd in Glasgow is seeking a Project Co-ordinator to support PMO governance, maintain plans and reporting across multiple workstreams, and enable delivery teams to focus on outcomes.

You will manage registers, run weekly and monthly reports, produce governance packs and senior-level dashboards, take minutes, track actions and support stage-gate approvals in a collaborative programme environment.

Qualifications

• Experience as Project Co-ordinator or PMO support role.
• Strong organisational skills and high attention to detail.
• Clear, professional written communication for senior stakeholders.
• Hands-on knowledge of MS Project, MS 365 and JIRA.
• Experience navigating JIRA epics, stories, subtasks, filters and dashboards.
• Ability to manage multiple work streams and deadlines.
• Certifications such as APM PFQ/PMQ, PRINCE2 Foundation or CAPM are advantageous.

Responsibilities

• Maintaining project and programme registers, including statuses and key dates.
• Coordinating weekly and monthly reporting and chasing submissions.
• Producing governance packs, dashboards and senior-level reports.
• Taking minutes and tracking actions to completion.
• Supporting stage-gate and approval processes with audits.
• Maintaining risk, issue, assumption and dependency logs.
• Identifying cross-project dependencies and gaps between plans.
• Maintaining project plans and milestone trackers in MS Project and JIRA.

Skills

Organisational skills

Attention to detail

Written communication

JIRA experience

Microsoft Project

Microsoft 365

Stakeholder communication

Education

APM PFQ/PMQ or PRINCE2 Foundation or CAPM

Tools

JIRA

SharePoint

Microsoft Project

Microsoft 365

Job description

You will join a collaborative project and programme environment where effective governance, accurate information and strong PMO standards are central to successful delivery. Working alongside project managers and senior stakeholders, you will help maintain the processes, plans and reporting that keep multiple workstreams moving in the right direction.

Your new role

As Project Co-ordinator, you will provide hands‑on operational support across the PMO. You will maintain accurate project information, keep governance activities running to schedule and take ownership of the administration that enables project managers to focus on delivery.

Your key responsibilities will include:

• Maintaining project and programme registers, including statuses, RAG ratings and key dates
• Coordinating weekly and monthly reporting and following up on late or incomplete submissions
• Producing governance packs, consolidated dashboards and senior‑level reporting
• Taking minutes, recording actions and tracking them through to completion
• Supporting stage‑gate and approval processes, including paperwork, sign‑offs and audit trails
• Maintaining programme risk, issue, assumption and dependency logs
• Following up with owners on updates, mitigations and ageing actions
• Identifying cross‑project dependencies, clashes and gaps between partner plans
• Maintaining project plans and milestone trackers using Microsoft Project and JIRA
• Monitoring milestone slippage, baseline changes and portfolio‑level milestones
• Supporting project replanning activities
• Maintaining resource allocation trackers and supporting resource planning
• Coordinating onboarding and off‑boarding for team members, contractors and suppliers
• Supporting timesheet completion where required
• Improving JIRA governance by ensuring work is correctly ticketed and aligned with project plans
• Producing delivery, coverage, orphan, work‑in‑progress and flow reporting
• Carrying out ticket hygiene checks across epics, stories, tasks and required fields
• Managing document control, templates, versioning, folder structures and access through SharePoint
• Conducting periodic data‑quality audits and supporting compliance with PMO standards
• Coordinating lessons‑learned sessions and identifying opportunities to improve or automate PMO processes

What you'll need to succeed

You will have previous experience in a Project Co‑ordinator, Project Support Officer, PMO Analyst, PMO Support or Business Support position, with the ability to manage multiple work streams and competing deadlines.

You will also bring:

• Strong organisational skills and excellent attention to detail
• The ability to identify inconsistencies and quality issues within project data
• Clear, professional written communication suitable for senior stakeholders
• A polite but persistent approach to obtaining updates and completed actions
• Hands‑on working knowledge of Microsoft Project, Microsoft 365 and JIRA
• Practical experience navigating JIRA epics, stories, subtasks, filters, boards and backlogs
• Confidence working with incomplete information and changing priorities
• Qualifications such as APM PFQ, APM PMQ, PRINCE2 Foundation or CAPM would be advantageous. Experience with JQL, JIRA dashboards, agile delivery metrics, dashboard reporting, data reconciliation or a higher education environment would also be beneficial.