Project Coordinator

Manpower UK Ltd; England; On-site; GBP 38,000 - 45,000; Full time

Job summary

A recruitment agency is seeking a Project Coordinator to support an HR project in the Gaydon area, with an expected end date in May 2026. This role involves providing administrative support, coordinating project activities, and ensuring timely communication. Ideal candidates will have HR experience and strong organizational skills. The position offers competitive salary and working hours from Monday to Friday.

Qualifications

• Experience in HR coordination, project coordination, or administrative support roles.
• Exposure to HR operations, HR systems, or HR project environments preferred.
• Experience managing diaries and scheduling meetings.

Responsibilities

• Provide day-to-day project support for the HR lead.
• Monitor the shared email inbox and support the Project Administrator.
• Act as note taker in project meetings.

Skills

Organizational and time management skills

Communication skills

IT proficiency with MS Office

Interpersonal skills

Job description

Our client in the Gaydon area is hiring a Project Co-ordinator on an FTC to assist with an HR project expected to last until May 2026 with an immediate start.

Job Purpose

To provide administrative and analytical support for a highly confidential HR project. This role is responsible for coordinating project activities, maintaining documentation and tracking progress.

Key Duties and Responsibilities

• Provide day to day project support for the HR lead on all project related activities
• Monitor the shared email inbox and provide support to the Project Administrator in managing more complex queries. Escalate as appropriate to the relevant team member to ensure all communication receive a timely response
• With the Project Manager, create the meeting cadence and ensure all parties are informed and updated
• Act as note taker in project meetings, record, track and follow up on outstanding items and ensure any update are shared with the appropriate parties
• Create and manage the SharePoint site for consultation information/FAQs to be held and with the Project Administrator keep this updated (tracking version control)
• Support the HR team in the creation of the documents needed throughout the process
• Support the data management process
• Co-ordinate the preparation of all the documents - scripts for managers for the various types of meetings, consultation packs, information for HRBPs etc
• Own the consultation meeting booking, scheduling and tracking process from start to end. With the Project Administrator, provide coordination support to the HR Project Team in conducting multiple Individual meetings, providing follow up on any outstanding issues as required
• Ensure that the content of the plan is prepped and ready to use - with support from the HR team
• Provide support to the Project Administrator to ensure the recording, tracking and processing of meeting conclusions is timely, accurate and efficient.
• May be required to attend consultation meetings to provide support to consultation managers (as required)

The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post.

Essential Experience

• Experience in HR coordination, project coordination, or administrative support roles
• Exposure to HR operations, HR systems, or HR project environments preferred
• Good office administration experience
• Experience of managing diaries and volume scheduling of meetings, to maximise time and resources
• Previous experience dealing with volume administration (and using general office/ IT tools effectively to execute tasks)

Preferred Experience

• Experience within a fast-paced HR Department
• Experience of providing administrative/coordination support to a large-scale redundancy programme

Required Skills/Behaviours

• Strong organisational and time management skills to prioritise tasks, working to tight deadlines
• Accuracy, attention to detail and ability to handle multiple priorities.
• Excellent written and verbal communication skills
• Diary and Meeting co-ordination
• Experience working as part of a team in a fast-paced environment
• IT savvy with good MS Office (Excel, PowerPoint, Word) skills
• Strong interpersonal skills and a collaborative mindset.
• Basic understanding of HR processes and data confidentiality requirements.

Working Hours

Mon-Thurs 8.00am-5.00pm, Fri 8.00am-1.00pm

Salary

Salary circa 45k pa pro rata