Project Coordinator

Vertiv Group Corporation; Derry/Londonderry; On-site; GBP 32,000 - 52,000; Full time

Job summary

Vertiv seeks a proactive Project Co-ordinator to support the Project Delivery Department. The role involves scheduling meetings, managing documentation, tracking progress, and facilitating communication across teams and departments to keep projects aligned through the lifecycle.

The successful candidate will assist with project programmes, submittals, and O&M manuals, while ensuring adherence to company standards and safety procedures. Experience in a similar role is preferred.

Qualifications

• Third level education in engineering or related field is desirable but not required.
• At least 1 year of work-based experience in a similar role.

Responsibilities

• Assist in preparing project programmes and progress reports.
• Coordinate internal and external meetings.
• Create and manage internal project folders.
• Maintain technical document management and drawings registers.
• Support day-to-day operational activities.
• Ensure health & safety compliance.
• Support management reporting and cost control.

Skills

Meeting coordination

Document management

Administrative support

Communication

Education

Engineering degree

Job description

Vertiv is the largest electrical switchgear manufacturer in the UK & Ireland, pioneering unique in-house integrated power solutions tailored to each individual client project. We believe that our people are our best asset and have invested in a highly qualified and experienced team of Engineers to work in our manufacturing facilities across three continents. With over 30 years of experience in delivering high-quality integrated power solutions, we are experts in providing technical services, project management services, and unrivalled customer support for every client project.

Our LV & MV Switchgear divisions design and manufacture electrical distribution equipment for business-critical applications throughout Europe. Due to continued growth, Vertiv is seeking to recruit ambitious and motivated Project Coordinator to join our team

POSITION SUMMARY

A Project Co-Ordinator serves a critical role in the foundational support necessary for a high performing Project Delivery Department. A PCO’s typical duties include the scheduling and attendance in a wide variety of meetings, managing project documentation, tracking project progress, facilitating communication between internal team members as well as inter-departments, and assisting Project Managers with various administrative duties. A PCO plays a crucial role in ensuring that projects and programmes maintain direction, and that all stakeholders are informed and aligned throughout the project lifecycle.

RESPONSIBILITIES

• Assist in the preparation of project programmes and progress reports.
• Internal and External Meeting Co-Ordination
• Creation and management of internal Project folders
• Technical Document Management
• Assist with maintaining accurate and up-to-date drawings folders and registers.
• Assist with the day-to-day coordination and management of all operational activities.
• Assist in the preparation of technical submittal packages.
• Assist in the preparation of O&Mmanuals.
• Ensure compliance with company standards and procedures. and highlight any shortcomings or poorly prepared documentation to senior management.
• Assist management in the preparation of operational performance and strategic plans and programmes.
• Assist internal teams and ensure they have access to contract and operational information, drawings registers, project folders etc.
• Identify any problems or issues in admin/operations processes and systems and assist in resolving them in quick and effective manner.
• Maintain clear and accurate documents and records of procedures for future reference purposes.
• Assist internal teams to organise and archive contract documents accurately.
• Assist with any internal team drawings/document requests.
• Endeavour to ensure that all Health & Safety standards are adhered to.
• Proactively participate in the delivery of management reporting systems including Cost control, Progress reporting, Quality, Environmental issues, ensuring compliance to company standards.

QUALIFICATIONS

• Third Level Education in Engineering or any applicable course (is desirable, but not pre-requisite)
• 1year work-based experience in similar role

PHYSICAL & ENVIRONMENTAL DEMANDS

• Standard office environment.

TIME TRAVEL REQUIRED

• None