Project Operations Coordinator

GE Vernova; Kilsby; On-site; GBP 45,000 - 65,000; Full time

Benefits offered by this job

Employer pension

Private Health Insurance

Life Assurance

26 days vacation + bank holidays

Job summary

GE Vernova is seeking a Project Operations Coordinator based at our Rugby site. You will work with senior project managers across concurrent equipment delivery projects, taking ownership of commercial, financial, procurement and logistical tasks to enable project leaders to focus on delivering for customers.

You will support cost control, invoicing cycles, procurement, FAT coordination, and meeting logistics while maintaining accurate project records and professional communication with

Qualifications

• Experience in project coordination within engineering, industrial, manufacturing, or the equivalent technical environment.
• Strong commercial awareness with invoicing, payment terms and cost tracking.
• Proficient with ERP data management and cross-functional coordination.

Responsibilities

• Support project managers with financial control activities and cost data monitoring.
• Assist in managing invoicing cycles, ensuring timely invoices and supporting evidence.
• Coordinate procurement: raise purchase orders, track deliveries, maintain records.
• Coordinate FATs and hardware inspection logistics, attendee management, and scheduling.
• Manage logistics for project meetings and customer site visits (rooms, catering, access).
• Maintain and update project documentation and records management.

Skills

Project coordination

Communication skills

Data analysis

Microsoft Excel

Attention to detail

Education

Bachelor's degree or related field

Tools

SAP

Microsoft Office

Job description

Based at our Rugby site and reporting to the Project Management Leader for Industry Energy, the Project Operations Coordinator will work closely with a small cluster of senior project managers across multiple concurrent equipment delivery projects. You will take meaningful ownership of commercial, financial, procurement, and logistical tasks that allow our project managers to focus on leading and delivering for our customers.

• Support project managers with financial control activities, including monitoring project cost data in SAP, identifying booking discrepancies, and preparing cost analyses ahead of project reviews.
• Assist in managing the invoicing cycle: ensuring invoices are raised at the right time, that appropriate supporting evidence is compiled, and that payment milestones are tracked in line with contractual terms.
• Coordinate operational procurement activity, including raising purchase orders, tracking supplier deliveries, and maintaining accurate records of procurement status across projects.
• Coordinate Factory Acceptance Tests (FATs) and facilitate hardware inspection logistics, including scheduling, customer and internal attendance confirmation, and visitor management.
• Manage the logistical requirements of project meetings and customer site visits, including room bookings, access arrangements, catering, and attendance confirmation.
• Maintain and update project documentation, supporting records management and ensuring information is accurate and accessible.
• Act as a point of contact for routine customer communications, relaying information and managing logistical queries professionally.
• Contribute to the continuous improvement of project operations processes and ways of working within the team.
• Meaningful experience in project coordination, commercial support, or project administration, gained within an engineering, industrial, manufacturing, or similarly technical environment.
• A good level of commercial awareness, including a practical understanding of invoicing processes, payment terms, and cost tracking.
• Strong attention to detail with the ability to handle precise technical and commercial information accurately and consistently.
• Proficiency in Microsoft Office, particularly Excel, and confidence working with data across multiple project workstreams.
• Strong written and verbal communication skills, with the ability to engage professionally with both internal stakeholders and external customers.
• Comfortable working in a technically complex environment and able to engage with engineering terminology and project documentation.
• Able to manage competing priorities across several concurrent projects and adapt as demands shift.
• Experience using ERP systems such as SAP for procurement, cost analysis, or project data management (full training can be provided).
• A degree or equivalent qualification in Business Administration, Engineering, or a related discipline, though equivalent professional experience is equally valued.
• Familiarity with digital project management tools or platforms.
• Prior experience in a power, energy, utilities, or systems integration environment.
• GE Vernova is a purpose-led energy technology company, working at the forefront of the energy transition. Our Power Conversion & Storage (PCS) business delivers complex, high-value equipment and integrated systems to industrial customers around the world. As our order book grows and our project teams take on increasingly ambitious work, we are building greater depth of operational support behind our senior project managers. This role is a key part of that ambition.
• This role involves work for customers who manage critical infrastructure; based on customer requirements it will be necessary to carry out background checks and suitability assessments (UK BPSS clearance OR UK SC clearance) as part of the hiring process. Read more on national security vetting levels here (https://www.gov.uk/government/publications/united-kingdom-security-vetting-clearance-levels/national-security-vetting-clearance-levels).

What we offer:

• Challenging and exciting projects.
• A work environment where we understand that not everyone has the same expectations about their jobs, careers and work-life balance and we are happy to discuss flexibility requirements.
• Attractive compensation consisting of a competitive base salary, annual performance incentives plus benefits.
• Flexible benefits so you can build a package that fits your personal needs. Some core benefits are: Employer pension contribution (not subject to individual contribution), Income protection, Private Health Insurance and Life Assurance.
• 26 days vacation + bank holidays.

Joining GE Vernova means joining a business with real purpose - helping to decarbonise and electrify the world at a moment when it matters most. Within PC&S, you will be working across one of the most varied portfolios in the business, touching everything from industrial power systems to offshore renewables and naval applications.