Project Coordinator

proAV; City Of London; On-site; GBP 32,000 - 45,000; Full time

Job summary

proAV is seeking an experienced Project Coordinator to join the Egham team, supporting Project Managers and project delivery with strong organisation and client-facing communication.

You will coordinate resources, assist with budgeting and reporting, and ensure projects run smoothly while maintaining documentation and stakeholder liaison. Experience in AV/event services is a plus.

Qualifications

• Strong organisational and time-management abilities.
• Excellent customer service and communication skills.
• Experience using Office applications for reporting and documentation.
• Ability to work under pressure with minimal supervision.
• Proactive problem-solving and attention to detail.
• Ability to coordinate multiple projects and resources.

Responsibilities

• Support Project Managers and teams by monitoring project frameworks and plans.
• Coordinate resources (people, information, rooms, equipment) for multiple projects.
• Maintain project documentation and budget tracking.
• Provide regular progress updates to Management.
• Liaise with clients to communicate needs and status.

Skills

Organisational skills

Customer service

Office reporting

Budget tracking

Resource planning

Team collaboration

Communication

Detail orientation

Tools

MS Office

Job description

Role Overview:

proAV are a leading global audio visual integrator, providing AV and event services across multiple client partnerships globally.

Our immediate requirement is for an experienced Project Coordinator to be a key part of our Egham team. The successful applicant will be representing proAV, taking full responsibility for assisting the Project Managers and teams by monitoring and implementing the framework for them to operate within. This role also includes managing and coordinating smaller projects, where it is not viable / economical to assign dedicated Project Managers.

The Project Coordinator role will also include supporting Project Managers where necessary with admin, client communication, such as email and telephone calls. The Project Coordinator must be competent enough to co-ordinate project resources such as people, information, rooms and equipment both solely and as a support mechanism to the Project Managers.

This is an exciting opportunity for an exceptional, experienced Project Coordinator to join an established operation with scope to drive and enhance the service at every opportunity.

Experience and seniority of the position will be reflected by the remuneration and benefits package.

Key Responsibilities:

• Maintain and support clients and their needs.
• Assisting in ensuring that projects are run in compliance with the organisations requirements.
• Providing guidance and feedback to project teams.
• Providing a general 'readily available' interface between Client and the Business.
• Managing and monitoring individual & collaborative work loads.
• Maintaining and integrating project plans.
• Tracking & reporting overall progress.
• Administering the project budget and tracking project costs.
• Planning & scheduling resources for a group of projects.
• Monitoring resource utilisation.
• Performing quality reviews.
• Establishing and maintaining the project documentation library.
• Weekly updates to the Operations Manager for submission to the directors.

Additional Skills:

• Excellent organisational skills.
• Excellent customer service skills with a friendly and helpful approach.
• Administration skills including typing and reporting using Office applications.
• The ability to deliver under pressure with minimum supervision.
• To communicate effectively with people at all levels.
• Good oral and written communication skills with strong eye for detail.
• A positive and enthusiastic approach to delivering the role.
• Experience of meeting targets and deadlines and working under pressure.
• Problem Solving.
• Able to work well within a team.
• Self-Management / Communication / Planning/Organising.

Equality, Diversity & Inclusion:

proAV is an equal opportunity employer that is committed to supporting and promoting an inclusive culture for all employees and job applicants. We want everyone to feel comfortable being themselves and create a culture where we understand and respect each other's differences. proAV does not tolerate discrimination based on age, disability, gender identity, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. We make employment decision based on the needs of our business and the qualifications and/or experience of the individual. proAV offers personal and professional development opportunities, not just through traditional qualifications, but also through Apprenticeship schemes, internal training and mentorship programmes. We support employees and job applicants with their work-life balance through our family friendly policies and practices. We encourage all to apply.