Project Co-Ordinator (Midlands)

South West Community Chaplaincy; Droitwich Spa; Hybrid; GBP 28,000 - 36,000; Full time

Job summary

Rees is seeking a Midlands Project Co-Ordinator to support planning, coordination and delivery of programmes for care experienced people. The role blends project coordination with hands-on delivery, including workshops and engagement activities across the Midlands and occasional travel.

The ideal candidate will have solid project coordination experience, strong communication skills, and be able to manage budgets and reporting with partners and funders.

Qualifications

• Proven experience in project coordination, ideally within charity or not-for-profit sectors.
• Excellent organisational and time management skills with the ability to manage multiple tasks.
• Strong written and verbal communication skills with liaising effectively with stakeholders.
• Ability to manage and prioritise tasks while ensuring accuracy and quality.
• Experience analysing data and preparing comprehensive reports.
• Budget monitoring skills.
• Problem solving skills.
• Proficiency in Microsoft Office Suite and project tools.

Responsibilities

• Co-ordinate the day-to-day delivery of the programme and initiatives.
• Plan workshops, events and activities.
• Attend and support delivery sessions alongside partners.
• Maintain project plans, monitor progress and adjust activity.
• Co-ordinate delivery partners to meet needs of care experienced people.
• Build relationships with delivery partners and stakeholders.
• Act as main contact for stakeholders and provide updates and reports.
• Monitor delivery against KPIs and maintain project documentation.
• Track budgets and report financial risks with the Project Delivery Manager.
• Contribute to quality assurance and continuous improvement.

Job description

Midlands Project Co-Ordinator

Base: This role is a hybrid based between home and our office in Droitwich, with regular travel required to locations across the Midlands, to support the delivery of workshops, events and engagement activity.

Due to the frequency of travel required, applicants should be based within reasonable travelling distance of the Midlands delivery areas, ideally within the West Midlands, and must have access to a vehicle.

Do you want to work with like-minded professionals in a supportive team?

Rees supports people who have experienced foster care or residential care at any stage in their lives, including those with custodial experience. We recognise the importance of lifelong support networks and aim to help care experienced people thrive in all aspects of their lives.

We listen and offer help and advice across a wide range of areas, working with public and voluntary sector partners, businesses and other organisations.

Overview

As one of our Project Co-Ordinators, you will support the planning, coordination and delivery of programmes and initiatives for care experienced people.

Working closely with colleagues, delivery partners and stakeholders, you will help ensure programme activity runs smoothly and reaches those who may benefit most. The role combines project coordination with hands on delivery, including supporting workshops, events and engagement activity.

This is an exciting opportunity to contribute to meaningful work that improves wellbeing, connection and life outcomes.

1. Project Management

• Co-ordinate the day-to-day delivery of the programme and initiatives
• Plan workshops, events and activities
• Attend and support with delivery sessions alongside partners
• Maintain project plans, monitor progress and adjust activity where needed
• Co-ordinate delivery partners to ensure services meet the needs of care experienced people

2. Communication and Stakeholder Management

• Build and maintain strong relationships with delivery partners, commissioners and stakeholders
• Act as the primary point of contact for all stakeholders
• Address issues promptly and effectively
• Organise and ensure clear communication and follow-up
• Prepare and share updates and reports

3. Performance Monitoring and Reporting

• Monitor delivery against agreed KPIs
• Maintain accurate project documentation including progress reports and risk logs
• Track budgets and flag any issues with Project Delivery Manager.
• Collect and analyse feedback and outcome data
• With support from Projects Delivery Manager, complete reporting to commissioners and funders
• Identify opportunities to improve programme delivery.

4. Budget Monitoring and Reporting

• Alongside Project Delivery Manager, liaise with the finance team regarding project budgets
• Identify and elevate any financial risks or concerns

5. Quality and Compliance

• In partnership with Project Delivery Manager, support quality assurance processes to maintain high standards

6. Additional Duties

• Participate in meetings, training and events as required.
• Contribute to the continuous improvement of the project
• Work in line with the charities ‘Vision and Values’.
• Respond flexibly to changing demands.
• Act as a good ambassador for the organisation
• Undertake continuing professional
• Carry out other duties as required

Qualifications and Skills

Essential:

• Proven experience in project coordination, ideally but not necessarily within the charity, healthcare or not for profit sectors.
• Excellent organisational and time management skills with the ability to manage multiple tasks simultaneously.
• Strong written and verbal communication skills with the ability to liaise effectively with a range of stakeholders.
• Ability to manage and prioritise tasks effectively, ensuring accuracy and quality in all work.
• Experience analysing data and preparing comprehensive reports.
• Budget monitoring skills.
• Problem solving skills.
• Proficiency in Microsoft Office Suite and project tools

Desirable:

• Local knowledge of West Midlands communities
• Understanding of the challenges faced by individuals who have been in the care system.
• Professional certification in project management (e.g., PMP, PRINCE2).

Personal Attributes

• Comfortable engaging with participants and stakeholders in workshops and events
• Empathetic and compassionate, with a genuine desire to improve the lives of care leavers.
• Proactive and solution-focused
• Able to work independently and as part of a team.
• Professional and trustworthy

Other

• Ability and willingness to travel regularly across West Midlands to deliver sessions and attend meetings with partner agencies
• Full, clean driving license and access to a vehicle.

We welcome applications from all backgrounds and particularly encourage applications from those who are care experienced.

The closing date for this role is Thursday 8th October at 5pm. Please note that we reserve the right to close applications before the advertised closing date or extend the application window at our discretion.