Project Associate

ICON Clinical Research; Swansea; On-site; GBP 25,000 - 34,000; Full time

Benefits offered by this job

Annual leave

Health insurance

Retirement planning

Global EAP LifeWorks

Life assurance

Flexible benefits

Job summary

ICON Clinical Research is seeking a Project Associate to provide executive support and administrative assistance within clinical operations and project management. The role is based in Swansea, office-based 60% of the time, with 100% office-based during training and probation.

You will organize meetings, manage project documents, support financial tasks, and assist with reporting. A Bachelor's degree is preferred, and experience in CRO/pharma/clinical research is advantageous.

Qualifications

• Bachelor's degree or international equivalent in business, finance, health sciences, or related field.
• Experience in a CRO, pharmaceutical company, or clinical research is an advantage.
• Proficiency in computerized information systems and standard application software, including MS Office.
• Experience taking meeting minutes and facilitating and scheduling MS TEAMS meetings.

Responsibilities

• Organizing project team and client meetings, including scheduling, preparing materials, binders, agendas and minutes.
• Managing study information and supplies, generating and maintaining documents like organizational charts, team calendars, newsletters, and project information.
• Overseeing internal and client project reporting, ensuring accuracy in reports for status and financial tracking, with system updates.
• Supporting the project manager with financial tasks, including PO process and processing study invoices and Investigator payments.
• Preparing and maintaining study files, ensuring compliance with filing/naming guidelines in the electronic trial master file.

Skills

Executive support

Administrative coordination

Meeting minutes

Education

Bachelor's degree or international equivalent in business, finance, health sciences, or related field

Tools

MS Office

MS Word

MS PowerPoint

MS Excel

MS Outlook

MS TEAMS

Job description

JR159353 Project Associate

ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.

As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.

As a Project Associate at ICON, you will provide key administrative support in clinical operations and project management, ensuring projects align with contract and client expectations. You will be office based in Swansea for 60% of the time - during your training/probation period the successful candidate would be 100% office based.

What You Will Do:

Your role will involve delivering executive support and administration work to a high standard, working closely with your team and stakeholders.

Key responsibilities include:

• Organizing project team and client meetings, including scheduling, preparing meeting materials, binders, agendas, and minutes.

• Managing study information and supplies, generating and maintaining essential documents like organizational charts, team calendars, newsletters, and project-specific information.

• Overseeing internal and client project reporting, ensuring accuracy in reports for project status and financial tracking, along with system updates and queries.

• Supporting the project manager with financial tasks, including managing the purchase order process and processing study invoices and Investigator payments.

• Preparing and maintaining study files, ensuring compliance with filing/naming guidelines in the electronic trial master file, and tracking document status.

Your Profile:

You will bring relevant executive support and administration experience, along with the following qualifications and skills.

Required qualifications and experience:

• Bachelor's degree or international equivalent in business, finance, health sciences, or related field, preferred.

• Experience in a CRO, pharmaceutical company, or in clinical research is an advantage.

• Proficiency in computerized information systems and standard application software, including MS Office.

• Strong skills in MS Word, PowerPoint, Excel, and Outlook, with experience in maintaining Excel trackers and building PowerPoint slides.

• Experience in taking meeting minutes and facilitating and scheduling MS TEAMS meetings is preferred.

Interviews will be held on site in our Swansea office - and this will be your main base. We will unfortunately not be able to progress applications for remote workers, or candidates who do not have permanent right to work in the UK for this position.

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What ICON can offer you:

Our success depends on the quality of our people. That's why we've made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements

• A range of health insurance offerings to suit you and your family's needs.

• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.

• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family's well-being.

• Life assurance

• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site (https://careers.iconplc.com/benefits) to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here (https://careers.iconplc.com/reasonable-accommodations)