Clinical Operations Project Coordinator

ICON Clinical Research; Swansea; On-site; GBP 25,000 - 34,000; Full time

Benefits offered by this job

Annual leave

Health insurance

Retirement planning

Global EAP LifeWorks

Life assurance

Flexible benefits

Job summary

ICON Clinical Research is seeking a Project Associate to provide executive support and administrative assistance within clinical operations and project management. The role is based in Swansea, office-based 60% of the time, with 100% office-based during training and probation.

You will organize meetings, manage project documents, support financial tasks, and assist with reporting. A Bachelor's degree is preferred, and experience in CRO/pharma/clinical research is advantageous.

Qualifications

• Bachelor's degree or international equivalent in business, finance, health sciences, or related field.
• Experience in a CRO, pharmaceutical company, or clinical research is an advantage.
• Proficiency in computerized information systems and standard application software, including MS Office.
• Experience taking meeting minutes and facilitating and scheduling MS TEAMS meetings.

Responsibilities

• Organizing project team and client meetings, including scheduling, preparing materials, binders, agendas and minutes.
• Managing study information and supplies, generating and maintaining documents like organizational charts, team calendars, newsletters, and project information.
• Overseeing internal and client project reporting, ensuring accuracy in reports for status and financial tracking, with system updates.
• Supporting the project manager with financial tasks, including PO process and processing study invoices and Investigator payments.
• Preparing and maintaining study files, ensuring compliance with filing/naming guidelines in the electronic trial master file.

Skills

Executive support

Administrative coordination

Meeting minutes

Education

Bachelor's degree or international equivalent in business, finance, health sciences, or related field

Tools

MS Office

MS Word

MS PowerPoint

MS Excel

MS Outlook

MS TEAMS

Job description

ICON Clinical Research is seeking a Project Associate to provide executive support and administrative assistance within clinical operations and project management. The role is based in Swansea, office-based 60% of the time, with 100% office-based during training and probation.

You will organize meetings, manage project documents, support financial tasks, and assist with reporting. A Bachelor's degree is preferred, and experience in CRO/pharma/clinical research is advantageous.