Project Assistant - 12 month FTC

Victoria’s Secret & Co.; Greater London; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading company in the retail sector is seeking a Project Assistant to support their Regional Project Manager. The role involves meticulous organization of project documentation, facilitating meetings, and providing administrative support to ensure project goals are met effectively. This entry-level position is ideal for those looking to start a career in project management and offers opportunities for professional development and growth.

Benefits

25% off a huge selection of products

Company performance-based bonus

Life Assurance

Hybrid & flexible working

Personal development plans

Year-round office events

Qualifications

• Keen interest in pursuing a career in project management.
• Previous administration experience is advantageous.
• Strong organization and problem-solving skills.

Responsibilities

• Ensure accuracy and update of all trackers and documents.
• Organize and schedule meetings, facilitate key decisions.
• Support the Retail Project Manager with general administrative tasks.

Skills

Organization

Problem Solving

Teamwork

Tools

Microsoft Office

Job description

1 week ago Be among the first 25 applicants

Direct message the job poster from Victoria’s Secret & Co.

Recruiting exceptional talent to join Lipsy, Next Beauty, GAP UK & Victoria's Secret UK

Victoria’s Secret & Co. (VS&Co), through Victoria’s Secret and Victoria’s Secret PINK, is the world’s leading specialty retailer with over 1,400 stores globally.

We are a community of smart, passionate and committed people whose creativity, innovation and hard work fuel the world’s most recognized lingerie, apparel and beauty brands of VS&Co. We acknowledge your value and recognise that everyone has something unique to add to our brand and business.

We place the customer at the heart of everything we do. We dream big, embrace curiosity and creativity while always learning from our mistakes. We lead with integrity, trust, and respect to achieve the best outcomes as one team. We foster a culture where everyone belongs because we know our business thrives most when we look for, listen to, and amplify diversity, equity, and inclusion.

In 2021 Victoria’s Secret successfully launched a joint venture with NEXT Plc and VS&Co in the UK & IRE. With a growing portfolio of stores across the country and a successful online business on both victoriassecret.co.uk and next.co.uk, VS UK continues to develop a successful business while staying committed to the values of this truly iconic global brand.

Role Purpose

We are looking for a meticulous and well-organised individual to join our team as a Project Assistant to support our Regional Project Manager in delivering our store portfolio. You will be instrumental in ensuring the smooth competition of project goals through great attention to detail and be adaptable to change and priorities.

Role Responsibilities:

• Ensure all trackers and documents are accurate and up to date including proper version control
• Maintain documentation in a logical and organised manner including plans, schedules, and status reports
• Organising and scheduling meetings, including preparing agendas, collating content, facilitating and capturing key decisions and next steps
• Prepare and distribute regular program updates to key stakeholders
• Assist in setting up and maintenance of project management tools and documents
• Complete reports showing activity, costs, and concerns.
• Raise and receipt all Construction related PO’s and invoices
• Complete the new supplier set up and all necessary compliance checks when onboarding a supplier
• Support the accounts department with any invoice queries and follow up with suppliers and contractors
• Coordinate the administrative side of the project with internal and external key stakeholders : follow up orders , programme , tracker
• General administrative support for the Retail Project Manager

*please note there may on occasion be need to support on the weekend for new store openings

Role Requirements:

• Keen interest in pursuing a career in project management
• Previous administration experience would be highly advantageous
• Confident team player with an engaging approach.
• Strong organisation, prioritisation, and problem-solving skills with a solutions driven approach
• Proficient in Microsoft Office and have good IT skills generally.
• You’ll work within and contribute to a highly engaged team – ensuring a collaborative culture and providing guidance & support to other team members.

What we can do for you…

• 25% off a huge selection of Next, Lipsy, GAP and Victoria's Secret products & 10% off most partner brands & up to 15% off Branded Beauty
• Hot deals and exclusive offers from over 3,500 retailers through Perks At Work
• We recognise hard work with our company performance-based bonus
• Life Assurance
• Lesson the impact with our Annual Travel Card Loan
• Never miss a package and with Direct to Desk delivery
• Bag a bargain at our sample sales
• Hybrid & flexible working across the business to support your work-life balance
• Learn, develop and grow with our personal development plans
• Enjoy more time with friends and family with Early Bank Holiday finishes
• Join in the fun with our year-round office events

Diversity & Inclusion

At NEXT we recognise that our differences are what make us who we are. We want people to want to work for us and be their true selves. We are dedicated to attracting and developing a talent team, and recognise that all unique backgrounds and experiences contribute to our future success.

We want to create an inclusive and inspiring environment where individuals feel valued and respected, and where people can achieve their full potential and be their very best, whoever they are.

We believe that wellbeing is having the opportunity to achieve your full potential, cope with day to day pressures, be productive and thrive in all aspects of your life. We encourage a culture that promotes and enables us all to achieve positive wellbeing, by focusing on mental, physical and financial health.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Project Management, Administrative, and Analyst

• Industries

  Retail, Retail Apparel and Fashion, and Retail Luxury Goods and Jewelry

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