Personal Assistant - 12 Month FTC / Secondment

BDO LLP; London; On-site; GBP 24,000 - 44,000; Full time

Job summary

A leading accountancy and business advisory firm in London seeks a Personal Assistant for a 12-month FTC. The role involves providing comprehensive administrative support to partners within the Audit Quality Department, managing diaries, coordinating travel, and facilitating effective communication. Ideal candidates will possess strong organisational and communication skills and have previous office experience. This is an excellent opportunity to thrive in a supportive team environment.

Benefits

Agile working framework

Career development programs

Qualifications

• Previous experience in office/administration services assistant
• Excellent knowledge of Microsoft packages, especially Excel
• Strong team worker with good organisational skills

Responsibilities

• Provide PA support to 3 partners and dedicated admin for two sub-teams
• Manage diaries, arrange travel, and handle expenses for partners
• Support operational needs and ad-hoc requests for the Audit Quality Department

Skills

Organisational skills

Attention to detail

Excellent communication skills

Flexibility

Teamwork

Education

Previous experience in office/administration

Tools

Microsoft Office (Excel, PowerPoint, OneNote)

Job description

Personal Assistant - 12 Month FTC / Secondment page is loaded

Personal Assistant - 12 Month FTC / Secondment

Apply locations London time type Full time posted on Posted Today time left to apply End Date: June 11, 2025 (3 days left to apply) job requisition id R17938

Ideas | People | Trust

We’re BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today’s changing world.

We work with the companies that are Britain’s economic engine – ambitious, entrepreneurially-spirited and high‑growth businesses that fuel the economy – and directly advise the owners and management teams leading them.

We’ll broaden your horizons

Playing an important support role at BDO, our Secretarial and Administration team contributes to our success by taking responsibility for planning and organisation. Their proactive approach to what we do ensures our projects operate seamlessly and co-operation remains strong across our firm. Whatever the challenge, they provide the foundations on which we can excel. Joining this team, you’ll enjoy a friendly and supportive environment – and plenty of variety to keep you on your toes. Want to play your part in our international operation?

We’ll help you succeed

Leading organisations trust us because of the quality of our advice. That quality grows from a thorough understanding of their business, and that understanding comes from working closely with them and building long-lasting relationships.

You’ll be someone who is both comfortable working proactively and managing your own tasks, as well as confident collaborating with others and communicating regularly with senior managers, directors, and BDO’s partners to help businesses effectively. You’ll be encouraged to identify and draw attention to opportunities for enhancing our delivery and providing additional services to organisations we work with.

You will join the AQD operations team to assist with the provision of an efficient, effective, and professional administrative support service to the Audit Quality Department.

The role will focus on providing PA support to 3 partners as well as dedicated administration for two sub-teams within AQD. You will also assist with the operational needs for the whole department and will include day-to-day tasks, project work and ad hoc requests.

In this role you will be expected to build a strong, direct working relationship with senior members of AQD as well as the wider administration team, to ensure the smooth running of the department. You will report directly to a senior administrator/PA and ultimately be reporting to the Operations Manager.

You will be expected to operate with the highest integrity given the sensitive nature of information that you will come across through your work.

RESPONSIBILITIES:

• Maintain and co-ordinate diaries of 3 Partners and team leaders as required as well as providing an effective time management approach
• Arranging travel, managing expenses etc for partners
• Responsible for dedicated admin for two sub teams including updating trackers, team management and monitoring of project plans and general day-to-day requests of all team members including booking meetings and rooms
• Creating and maintaining rotas for team helplines
• Responsible for a range of administrative and operational duties including across the directorate and also providing PA and admin cover
• Action ad-hoc requests in a timely, effective, and prioritised approach
• Continuously review and assess current processes and procedures, feeding back any suggestions to the team
• Work closely with the AQD operations team to support local management and ensuring the smooth and efficient operation of the department

REQUIREMENTS:

• Previous experience of office/administration services assistant
• Previous experience of Workday ideal but not essential
• Excellent knowledge of all Microsoft packages, especially Excel (intermediate knowledge an advantage) PowerPoint, OneNote
• Strong team worker
• Organisational skills
• Attention to detail
• Accurate keyboard skills
• Excellent communication skills, both written and oral
• Be flexible and able to adjust quickly when priorities change
• Ability to work in a busy environment, meet deadlines, and to respond quickly

You will be an excellent communicator, an organised and efficient team player. You will have a flexible approach to involvement in different projects.You will have the ability to communicate well with all levels across the firm and with interested stakeholders.

You’ll be able to be yourself; we’ll recognise and value you for who you are and celebrate and reward your contributions to our business. We’re committed to agile working, and we offer everyone the opportunity to work in ways that suit them, their teams, and the task at hand.

At BDO, we’ll help you achieve your personal goals and career ambitions, and we have programmes, resources, and frameworks that provide clarity and structure around career development.

We’re in it together

Mutual support and respect is one of BDO’s core values and we’re proud of our distinctive, people-centred culture. From informal success conversations to formal mentoring and coaching, we’ll support you at every stage in your career, whatever your personal and professional needs.

Our agile working framework helps us stay connected, bringing teams together where and when it counts so they can share ideas and help one another. At BDO, you’ll always have access to the people and resources you need to do your best work.

We know that collaboration is the key to creating value and satisfying experiences at work, so we’ve invested in state-of-the-art collaboration spaces in our offices. BDO’s people represent a wealth of knowledge and expertise, and we’ll encourage you to build your network, work alongside others, and share your skills and experiences. With a range of multidisciplinary events and dedicated resources, you’ll never stop learning at BDO.

We’re looking forward to the future

At BDO, we help entrepreneurial businesses to succeed, fuelling the UK economy. Our success is powered by our people, which is why we’re always finding new ways to invest in you. Across the UK thousands of unique minds continue to come together to help companies we work with to achieve their ambitions.

We’ve got a clear purpose, and we’re confident in our future, because we’re adapting and evolving to build on our strengths, ensuring we continue to find the right combination of global reach, integrity and expertise. We shape the future together with openness and clarity, because we believe in empowering people to think creatively about how we can do things better.

#LI-LM1

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About Us

BDO UK provides tax, audit and assurance, advisory and business outsourcing service s. Our clients are Britain’s economic engine – ambitious, entrepreneurially-spirited and high‑growth businesses that fuel the economy - and the owners and management teams that lead them.

Our partners and staff are specialists in their fields and have a proactive, flexible approach to helping clients overcoming the challenges they face. We aim to be as innovative and entrepreneurial as our clients. Our approach and expertise are what help us deliver exceptional client service. 95% of our clients would recommend us.

We operate from 17 locations across the UK, covering all major business centres. We employ 8,000 people who are encouraged to bring their best selves to work; taking responsibility for their work and their relationships with clients. All our people share core values that underpin both our culture and the value that we bring to our clients. Our values are also reflected in continued focus on ESG.

Our firm is distinctive and we want to preserve and build on the strengths of our culture and the characteristics that make us both successful and different. We look for people from all kinds of backgrounds who share these same qualities.

BDO LLP is a key member of the BDO global network of public accounting, tax and advisory firms. The firms have representation in 166 countries, with 115,700 people working out of over 1,776 offices worldwide. That’s BDO and we are proud to be part of it. Being part of an integrated network of firms across the world provides us with myriad opportunities for success.