Project Assistant

Rock Recruitment; East Boldon; On-site; GBP 23,000 - 29,000; Full time

Benefits offered by this job

25 days holiday + bank holidays

Auto enrolment to company pension

Positive psychology session available

Job summary

Rock Recruitment is seeking a Project Assistant to provide admin and organisational support within the Water team in Sunderland. You will help ensure projects are well documented, tracked and supported throughout their lifecycle, and work closely with Project Managers and Coordinators to keep information accurate and up to date.

The role focuses on project administration, maintaining records, preparing reports, updating systems and assisting with day-to-day administration to keep projects

Qualifications

• Proficiency with Microsoft Office, including Excel, Word and Outlook.
• Experience using CRM or project management systems is desirable.
• Administrative or office-based project administration experience is desirable.
• Ability to conduct basic data analysis.
• Experience in a project environment is desirable but not essential.

Responsibilities

• Provide day-to-day administrative support to Project Manager and Project Coordinator.
• Maintain project documentation, including plans, schedules and scopes.
• Assist with preparing project status reports and information.
• Update CRM and internal project management systems.
• Maintain accurate records of project activity, progress and outcomes.
• Assist with compiling project performance and water savings information.
• Prepare and organise information for client meetings and reviews.
• Create, update and maintain project trackers and spreadsheets.
• Prepare meeting packs, reports and supporting documentation for PM meetings.
• Assist with client reports and presentations.
• Maintain records of client correspondence and key project communications.
• Assist with invoice administration and supporting information.

Skills

Microsoft Office

Excel

CRM systems

Project management

Data analysis

Administrative experience

Tools

CRM systems

Project management software

MS Office

Job description

Job Title: Project Assistant

• * Salary: £26,000
• * Location: Office based, Sunderland Tyne and Wear
• * Holiday entitlement: 25 days plus bank holidays
• * Company benefits: Positive psychology session availability, auto enrolment to company pension

Job Overview

As a Project Assistant within our Water team, you will provide administrative and organisational support to our Project Manager(s) and Project Coordinator(s), helping to ensure that projects are well organised, accurately documented and effectively supported throughout their lifecycle. The role will be primarily focused on project administration, maintaining accurate records, preparing reports, managing documentation, updating systems and supporting the Project Manager and Project Coordinator with the day-to-day administration required to keep projects running effectively. You will work closely with Project Managers and Project Coordinators, providing reliable administrative support and ensuring that project information is accurate, accessible and up to date.

Key Areas of Responsibility

• * Provide day-to-day administrative support to Project Manager and Project Coordinator.
• * Maintain project documentation, including project plans, schedules, scopes and supporting documents.
• * Assist with the preparation of project status reports and management information.
• * Update CRM systems and internal project management systems.
• * Maintain accurate records of project activity, progress and outcomes.
• * Assist with compiling project performance and water savings information.* Prepare and organise information required for client meetings and internal reviews.

Key Tasks

• * Create, update and maintain project trackers and spreadsheets.
• * Maintain accurate project records within the CRM and other internal systems.
• * Prepare regular project reports using information provided by the Project Manager and wider team.
• * Collate project data and information for reporting purposes.
• * Maintain project documentation, ensuring the latest versions are correctly filed and accessible.
• * Organise project folders and ensure documentation is maintained in a clear and consistent format.
• * Prepare meeting packs, reports and supporting documentation for Project Manager meetings.
• * Assist with the preparation of client reports and presentations.
• * Maintain records of client correspondence and key project communications.
• * Assist with invoice administration, including collating supporting information and checking records.

Qualifications, Certification and Licences

• * Proficiency with Microsoft Oưice, particularly Excel, Word and Outlook.
• * Experience using CRM or project management systems is desirable.
• * Previous administrative, project administration or office-based experience is desirable.
• * Ability to conduct basic data analysis.
• * Previous experience within a project environment is desirable but not essential.