Project Administrator - SHDF

United Infrastructure Ltd; Dartford; On-site; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Competitive salary

Sustainability initiatives

Supportive team

Professional development

Job summary

United Infrastructure Ltd. is seeking a highly organised SHDF Project Administrator to support energy efficiency and retrofit programmes across our housing portfolio. The role ensures projects run smoothly, stay compliant, and meet funding reporting requirements.

The successful candidate will coordinate meetings, manage documentation, and liaise with contractors and residents. A background in admin and housing/retrofit projects is desirable, with strong MS Office skills and attention to detail.

Qualifications

• Proven experience in an administrative or project support role.
• Strong organisational skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Experience in housing, construction, or retrofit projects (desirable).
• Understanding of compliance and reporting processes (desirable).

Responsibilities

• Provide administrative support across SHDF-funded retrofit projects.
• Maintain accurate project documentation, records, and compliance trackers.
• Coordinate meetings, prepare agendas, and take minutes.
• Support procurement processes, including raising purchase orders and liaising with contractors.
• Track project progress, milestones, and deadlines.
• Assist with data collection and reporting for funders and internal stakeholders.
• Liaise with internal teams, residents, contractors, and external partners to arrange and co-ordinate appointments.
• Ensure all documentation aligns with SHDF guidelines and audit requirements.

Skills

Organisational skills

Attention to detail

Written & verbal communication

Multitasking

Tools

Microsoft Office

Job description

About the Role

We are seeking a highly organised and proactive SHDF (Social Housing Decarbonisation Fund) Project Administrator to support the successful delivery of energy efficiency and retrofit programmes across our housing portfolio. This role is central to ensuring projects run smoothly, remain compliant, and meet key funding and reporting requirements.

Key Responsibilities

• Provide administrative support across SHDF-funded retrofit projects
• Maintain accurate project documentation, records, and compliance trackers
• Coordinate meetings, prepare agendas, and take minutes
• Support procurement processes, including raising purchase orders and liaising with contractors
• Track project progress, milestones, and deadlines
• Assist with data collection and reporting for funders and internal stakeholders
• Liaise with internal teams, residents, contractors, and external partners to arrange and co-ordinate appointments
• Ensure all documentation aligns with SHDF guidelines and audit requirements

About You

• Proven experience in an administrative or project support role
• Strong organisational skills with attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience working in housing, construction, or retrofit projects (desirable)
• Understanding of compliance and reporting processes (desirable)

What We Offer

• Competitive salary and benefits package
• Opportunity to contribute to sustainability and decarbonisation initiatives
• Supportive team environment
• Professional development opportunities

Join us at United Infrastructure and be part of our mission to deliver innovative and sustainable solutions to the complex infrastructure needs of the UK.