Project Administrator - SHDF

UI Social Infrastructure Limited; Dartford; On-site; GBP 28,000 - 34,000; Full time

Benefits offered by this job

Competitive salary and benefits

Professional development opportunities

Supportive team environment

Job summary

United Infrastructure is seeking a highly organised SHDF Project Administrator to support energy efficiency and retrofit projects across our housing portfolio. You will ensure projects run smoothly, stay compliant, and meet funding/reporting requirements.

The role involves coordinating meetings, maintaining records, supporting procurement, and liaising with residents, contractors and internal teams to keep projects on track.

Qualifications

• Proven experience in an administrative or project support role.
• Strong organisational skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Experience working in housing, construction, or retrofit projects (desirable).
• Understanding of compliance and reporting processes (desirable).

Responsibilities

• Provide administrative support across SHDF-funded retrofit projects.
• Maintain accurate project documentation, records, and compliance trackers.
• Coordinate meetings, prepare agendas, and take minutes.
• Support procurement processes, including raising purchase orders and liaising with contractors.
• Track project progress, milestones, and deadlines.
• Assist with data collection and reporting for funders and internal stakeholders.
• Liaise with internal teams, residents, contractors, and external partners to arrange and co-ordinate appointments.
• Ensure all documentation aligns with SHDF guidelines and audit requirements.

Skills

Administrative experience

Organisational skills

Communication skills

Microsoft Office

Housing/retrofit knowledge (desirable)

Tools

Microsoft Office

Job description

About the Role

We are seeking a highly organised and proactive SHDF (Social Housing Decarbonisation Fund) Project Administrator to support the successful delivery of energy efficiency and retrofit programmes across our housing portfolio. This role is central to ensuring projects run smoothly, remain compliant, and meet key funding and reporting requirements.

Key Responsibilities

• Provide administrative support across SHDF-funded retrofit projects
• Maintain accurate project documentation, records, and compliance trackers
• Coordinate meetings, prepare agendas, and take minutes
• Support procurement processes, including raising purchase orders and liaising with contractors
• Track project progress, milestones, and deadlines
• Assist with data collection and reporting for funders and internal stakeholders
• Liaise with internal teams, residents, contractors, and external partners to arrange and co-ordinate appointments
• Ensure all documentation aligns with SHDF guidelines and audit requirements

About You

• Proven experience in an administrative or project support role
• Strong organisational skills with attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience working in housing, construction, or retrofit projects (desirable)
• Understanding of compliance and reporting processes (desirable)

What We Offer

• Competitive salary and benefits package
• Opportunity to contribute to sustainability and decarbonisation initiatives
• Supportive team environment
• Professional development opportunities

Here at United Infrastructure, we invest in our people and firmly believe that our workforce is our most valuable asset. A driving force for success and the core to achieving our vision of creating a connected and sustainable future, our team is the heart of our organisation. Are you looking to be part of an exciting journey within an evolving business? Want to learn something new, every single day? Then you’ve come to the right place. A fast-paced, diverse, and hugely ambitious business, we welcome challengers, innovators and people who embrace change. Establish yourself in a creative environment that champions freedom of expression, and supports you in your personal and professional development – because together, we achieve more. United Infrastructure operates a direct sourcing model and does not accept speculative CVs from recruitment agencies. Any CVs submitted without prior agreement will be considered a gift and the candidate will be deemed to have been introduced directly. No fees will be payable in these circumstances