Project Administrator / Coordinator

TN United Kingdom; Liverpool; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a world-class consultancy as a Project Administrator in Liverpool, where you will play a vital role in office management and business support. This dynamic position requires excellent secretarial skills and a proactive approach to assist a team in a fast-paced environment. You will manage various administrative tasks, ensuring smooth operations and effective communication. With opportunities for career development and flexible working arrangements, this role offers a chance to thrive in a supportive and innovative workplace. If you are organized, detail-oriented, and ready to contribute to exciting projects, this is the perfect opportunity for you.

Benefits

Opportunities for career development

Contributory pension scheme

Employee Assistance Programme

Flexible working arrangements

Qualifications

• Proven experience in secretarial/administrative roles supporting teams.
• Excellent IT skills and proficiency in Microsoft Office Suite.

Responsibilities

• Manage office tasks including diary management and meeting coordination.
• Assist in preparation of bid documents and fee proposals.

Skills

Office Management

Secretarial Skills

Communication Skills

Time Management

Problem-Solving Skills

Education

Business Administration Qualification

GCSE in English

Tools

Microsoft Office Suite

Adobe Design Package

Job description

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Project Administrator / Coordinator, Liverpool

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Client:

Gleeds

Location:

Liverpool, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

7ad501a44b9f

Job Views:

2

Posted:

02.05.2025

Expiry Date:

16.06.2025

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Job Description:

About The Role

About this opportunity

Gleeds is a world-class management and construction consultancy with over 130 years of experience in the property and construction industry. We are looking for an experienced Team Secretary / Administrator to join the Gleeds Team.

The main purpose of the role is to assist in all aspects of office management, secretarial duties, and to support business development initiatives. Additionally, there are personal assistant duties supporting the relevant Director.

The successful candidate will have excellent communication and IT skills and be confident at dealing at all levels both within the business and externally. While we consider this role to be full-time, we are willing to be flexible on start/finish times and total hours worked per week.

Responsibilities

• Undertaking general office management, secretarial and administrative duties including accepting and routing calls, diary management, managing meetings and catering, office accounts, and housekeeping
• Taking messages
• Typing/word processing, including dictation
• Attending meetings and taking minutes
• Filing
• Using various software packages
• Assisting in preparation of bid documents and fee proposals
• Booking transport and accommodation
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers, and clients
• Preparing letters, presentations, and reports

Candidates should have proven experience in similar secretarial/administrative roles, supporting a team of several people.

You should have an eye for detail, be able to manage your time effectively, and work to deadlines. We seek an organized, helpful team player with a proactive attitude and the ability to work in a fast-paced environment.

This role requires excellent secretarial skills, good verbal and written communication, and a professional approach.

Previous experience within professional services or the building/property industry is preferred.

You will be a team player and proficient with Microsoft Office Suite, especially Word, PowerPoint, and Excel. Experience with Adobe Design Package is an advantage.

Ideally, you will have a business administration or marketing qualification, and GCSE in English.

As a Gleeds team member, you will have access to:

• Opportunities for career development
• A contributory pension scheme
• Employee Assistance Programme
• Flexible working arrangements

About You

Who we’re looking for;

The candidate should demonstrate the ability to follow processes, work efficiently in high-volume tasks, manage time well, and operate multiple IT systems. Attention to detail, problem-solving skills, teamwork, and good communication are essential.

About Us

Be part of the extraordinary

At Gleeds, we influence how people live, work, and travel by delivering iconic projects globally. Our teams solve complex problems shaping the future of the built environment.

We value creative thinking and diverse perspectives, fostering innovation and improvement. We believe in building quality relationships, understanding, and uniting people. Our core values are:

• Commitment to clients and our people
• Creativity and realism
• Professionalism with personality

We are an equal opportunity employer, welcoming applications regardless of age, disability, marital status, race, religion, sexual orientation, gender identity, or expression.

We support work/life balance with flexible arrangements. Gleeds is a Great Place to Work certified employer.