Project Administrator / Coordinator

Gleeds; Liverpool; On-site; GBP 25,000 - 35,000; Full time

Job summary

Gleeds seeks a Project Administrator/Coordinator for its Liverpool office. The role involves comprehensive office management and support for business initiatives. The ideal candidate should possess strong communication and organizational skills, along with a proactive attitude in a dynamic environment. Previous experience in a relevant field is preferred, and flexibility with work hours is offered.

Benefits

Opportunities for career development

Contributory pension scheme

Employee Assistance Programme

Flexible working arrangements

Qualifications

• Proven experience in administrative roles supporting teams.
• Intermediate to advanced Microsoft Office skills required.
• Attention to detail with a proactive approach in tasks.

Responsibilities

• Undertaking general office management and administrative duties.
• Managing diary appointments and meeting arrangements.
• Preparing letters, presentations, and reports as needed.

Skills

Communication

Time Management

Problem Solving

Organizational Skills

Education

Business Administration or Marketing Qualification

GCSE in English

Tools

Microsoft Office Suite

Adobe Design Package

Job description

Social network you want to login/join with:

Project Administrator / Coordinator, Liverpool

col-narrow-left

Client:

Gleeds

Location:

Liverpool, United Kingdom

Job Category:

Other

-

EU work permit required:

Yes

col-narrow-right

Job Reference:

7ad501a44b9f

Job Views:

7

Posted:

22.06.2025

Expiry Date:

06.08.2025

col-wide

Job Description:

About The Role

About this opportunity

Gleeds is a world class management and construction consultancy with over 130 years` experience in the property and construction industry. We are looking for an experienced Team Secretary / Administrator to join the Gleeds Team.

The main purpose of the role is to assist in all aspects of office management, secretarial duties and to support business development initiatives. In addition, there are personal assistant duties supporting the relevant Director.

The successful candidate will have excellent communication and IT skills and be confident at dealing at all levels both within the business and externally. Whilst we consider this role to be full time, we are willing to be flexible on both the start/finish times and the total number of hours worked in the week.

Responsibilities

• Undertaking general office management, secretarial and administration duties comprising accepting and routing telephone calls, diary management, managing meeting bookings and catering, office accounts and office housekeeping
• taking messages
• typing/word processing, this will include typing of dictation
• attending meetings and taking minutes
• filing
• using a variety of software packages
• assistance in preparation of bid documents and fee proposals
• booking transport and accommodation
• implementing and maintaining procedures/administrative systems
• liaising with staff, suppliers and clients
• preparing letters, presentations and reports

Candidates should have proven experience in similar secretarial/administrative roles, where you will have been responsible for supporting a team of several people.

You should have an eye for detail, be able to manage your own time and be able to work to deadlines. We are looking for an organised, helpful team player who is proactive along with a "can do" attitude and able to work in a fast-paced environment.

Overall, this role requires a combination of excellent secretarial ability, good verbal and written communication skills, and a professional approach to all aspects of your work.

Previous experience of working within a professional service and/or the building or property industry is preferred.

You will be a team player and work as part of a team. You will have intermediate to advanced knowledge of working with Microsoft Office Suite, with exceptional Word, PowerPoint and Excel skills.

Experience of working with the Adobe Design Package would be an advantage.

Ideally you will have a business administration or marketing related qualification, and GCSE in English.

As a Gleeds team member, you will have access to:

• Opportunities to develop and grow your career
• A contributory pension scheme
• Employee Assistance Programme
• Flexible working arrangements

About You

Who we’re looking for;

To deliver the role, the candidate will need to demonstrate that they can follow processes, work in a high-volume task orientated role and have excellent time-management skills and be able to work on multiple in-house IT systems. You will also have a good attention to detail with the ability to problem solve, work well as part of a team and be confident with good communication skills.

About Us

Be part of the extraordinary

Every day at Gleeds, we influence the way people around the world live, work and travel. Delivering on the world’s most iconic projects for globally renowned clients, our teams solve complex problems that shape the future of the built environment.

One of the qualities we value in people, is the ability to think creatively about the solutions we offer to clients. With 71 offices spanning the Americas, Europe, MENA and Asia Pacific our ability to innovate and improve is a product of the varied backgrounds and experience of our people. We welcome new perspectives and ideas.

Above all, we believe that quality relationships sit at the heart of good business. We strive to be the people that seek to understand and bring people together. Wherever we are in the world, our aspiration is to leave a positive legacy for people and local communities, whilst living and breathing our three core values:

• We’re committed to our clients and our people
• We’re creative and realistic
• We combine professionalism with personality.

We are an equal opportunities employer and welcome applications regardless of age, disability, marital status, race, religion or belief, sexual orientation, transgender status, or gender.

We recognise the importance of work/life balance and agree flexible working arrangements to suit each individual.

Gleeds is a Great Place to Work certified employer.