Project Administrator / Coordinator

Trust In People Ltd; Crawley; On-site; GBP 23,000 - 28,000; Full time

Job summary

Trust in People are recruiting a Project Administrator / Coordinator for the Crawley/Horsham area to support a mechanical subcontractor operating in the water sector across the South East of England.

You will coordinate project activities, assist with roll-out and monitoring schedules, order materials and equipment, and liaise with internal staff, clients and suppliers to ensure on-time delivery and budget compliance.

Qualifications

• Experience as a Project Administrator or Coordinator in construction or mechanical environments.
• Strong documentation and schedule management skills.
• Proficiency with MS Office and project administration processes.

Responsibilities

• Coordinate project activities and monitor schedules.
• Order materials and equipment from approved suppliers.
• Communicate with staff, clients and suppliers to ensure smooth project execution.
• Ensure projects meet quality standards and stay on time and within budget.
• Maintain project documentation and drawings uploaded to online folders.
• Support meetings and report on project progress.

Skills

Project coordination

Communication

MS Office

Time management

Team collaboration

Workload prioritisation

Education

Business Administration qualification

Tools

MS Office

Job description

Trust in People are currently recruiting for a Project Administrator / Coordinator in the Crawley / Horsham area.

This is for an established mechanical subcontractor specialising in the design and installation of all types of pipework operating within the water supply and wastewater treatment industry, working on multi-million-pound projects mainly in the South / South East of England.

The Role

As a Project Administrator you will coordinate project activities. This will include assisting project roll-out and monitoring schedules. Ordering materials and equipment required for each project. You will be communicating with internal staff, clients and suppliers, so good communication and collaboration skills are essential.

Ultimately, you will ensure our projects meet quality standards and are completed on time and within budget.

Responsibilities

• Attaining supplier quotations & ensuring they meet with client specifications.
• Ordering materials and equipment from approved suppliers.
• Continual update and monitoring of order tracking and informing team of any changes and expected delivery dates.
• Quotations to clients for additional works / extras to projects (CEQ's).
• Attending project programme and process meetings.
• Ensure all company and ISO processes are adhered to throughout the project lifecycle.
• Obtain equipment certificates and technical manual documentation for submission to clients on handover.
• Maintain and ensure all documentation is uploaded to online project folder.
• Management of project drawings both client and internal.
• Monitor project progress and address potential issues.
• Coordinate quality controls to ensure deliverables meet requirements.
• Measure and report on project performance.
• General administration / office duties.

Requirements

• Experience as a Project Administrator or Project Coordinator ideally in construction or mechanical environment.
• Hands-on experience technical documentation and programme schedules.
• Excellent knowledge of Microsoft Office suite.
• Solid organisation and time-management skills.
• Team spirit.
• Ability to manage and prioritise workload.
• Qualification in Business Administration or related field.
• Full Driving Licence.