Project Administrator

Dalkia Energy Services Ltd; Manchester; Hybrid; GBP 22,000 - 32,000; Full time

Benefits offered by this job

Life Assurance

Private Medical Insurance

Flexible Benefits Scheme

Eye care voucher

Store discounts

Salary sacrifice electric car lease

IT equipment loans

Wellbeing programmes

Company Sick Pay

Employee recognition programmes

Employee Referral bonus

Volunteering day

Employee Assistance Programme

Job summary

Dalkia UK are looking for a Project Administrator to join our PFI contract team in the Manchester area. This is a hybrid role with expectations to work from our office in Trafford Park a couple of days a week minimum.

Summary of Responsibilities include updating trackers, monitoring the inbox, coordinating with PMs and finance, preparing reports and minutes, and supporting contract administration tasks as part of a busy facilities management team.

Qualifications

• Previous experience in client-facing roles within a facilities or FM environment.
• Strong typing and data entry skills with attention to detail.
• Proficient in Microsoft Office; knowledge of Concept is desirable.
• Good communication and organisational skills.
• Ability to work to SLA/KPI targets.

Responsibilities

• Update Variation trackers
• Update Pipeline tracker
• Monitor Projects email inbox
• Chase for updates from PMs
• Assist PM where required
• Send RTI's for Final Accounts to Finance
• Review monthly WIP report
• Create / update SEAM folders
• Meeting minutes
• Chase up contractor quote requests
• Update Planned Lifecycle Tracker
• Monthly report variations information to send to contract admin team
• Populate Team meeting slides
• CAFM form input data

Skills

Customer service

Microsoft Office

IT Skills

Tools

Concept

Job description

Dalkia UK are looking for a Project Administrator to join our PFI contract team in the Manchester area. This is a hybrid role with expectations to work from our office in Trafford Park a couple of days a week minimum.

Summary of Responsibilities

• Update Variation trackers
• Update Pipeline tracker
• Monitor Projects email inbox
• Chase for updates from PM's
• Assist PM where required
• Send RTI's for Final Account's to Finance
• Review monthly WIP report
• Create / update SEAM folders
• Meeting minutes
• Chase up contractor quote requests
• Update Planned Lifecycle Tracker
• Monthly report variations information to send to contract admin team
• Populate Team meeting slides
• CAFM form input data

Hours of Work

• Monday – Friday, 8am-4pm or 9am-5pm

Benefits

• Additional earnings available through overtime - if wanted
• Life Assurance
• Private Medical Insurance Single Cover on completion of 12 month' service, with the opportunity to pay for additional cover for partner/dependants
• Flexible Benefits Scheme – including eye care voucher, store discounts for major retailers, salary sacrifice electric car vehicle lease scheme, personal IT equipment loans, impartial financial/savings guidance
• Access to wellbeing programmes
• Company Sick Pay
• Employee recognition programmes which reward exceptional achievements
• Employee Referral bonus with generous bonuses for ‘referring a friend'
• The opportunity to use one working day per year volunteering to help the local community
• Employee Assistance Programme - free, confidential 24/7 365 support on all lifestyle matters

Person Specification

• Behaviours & Competencies
• Positive solution driven mind set
• Confident and professional with customers
• Accurate and clear written communication & information sharing skills Proactive to solve potential difficulties & conflict
• Professional approach and demonstrates respect for others
• Team working ethic
• Ability to work independently and demonstrates initiative
• Takes responsibility and confidently makes decisions
• Willing to learn from others

Experience

• Previous similar or relevant experience of working with clients & end users
• Exceptional levels of customer service
• Knowledge of Concept - Desirable
• Basic commercial awareness – working within SLA's and KPI's.
• Experience within the FM industry
• Microsoft Office IT Skills intermediate
• Undertaking basic financial support – invoicing/WIP/applications and interims
• Demonstrable experience in similar customer facing or service provider role.
• Able to multi task in a high pressured environment

We're committed to treating all our job applicants fairly and with respect. If you need adjustments, we're happy to discuss that with you. Please contact our talent acquisition team in confidence.

#INDDF2