Project Administrator

Ipsum Group; Leicester; On-site; GBP 25,000 - 35,000; Full time

Job summary

Ipsum Group seeks a Project Administrator for their Delivery Team in Leicester. The role focuses on managing purchase orders and invoicing, while requiring strong skills in organizational and communication abilities in support of essential utility services.

Benefits

Career Development: Professional qualifications and accreditation

Employee Assistance Programme with mental health support

24/7 virtual GP access

Tax-Efficient Benefits via Salary Exchange

Employee Discount Scheme

Flexible Working

Life Assurance Cover

Volunteer Opportunities in community projects

Qualifications

• Previous experience working with Fleet and Transport.
• Experience working with HGV Vehicles.
• An Auto/HGV Mechanical background.

Responsibilities

• Manage purchase orders and invoicing.
• Assist the delivery team with data collection.
• Maintain the hired equipment register.

Skills

Organizational Skills

Communication

Problem Solving

Job description

Ipsum Group is seeking a Project Administrator to join their Delivery Team in Leicester. The role involves managing purchase orders, invoicing, and data collection to support essential utility services. Ideal candidates will have experience with Fleet and HGV vehicles, ensuring efficient operations and excellent service delivery.

Career Development: Professional qualifications and accreditation

Employee Assistance Programme with mental health support

24/7 virtual GP access

Tax-Efficient Benefits via Salary Exchange

Employee Discount Scheme

Flexible Working

Life Assurance Cover

Volunteer Opportunities in community projects

Qualifications

• Previous experience working with Fleet and Transport.
• Experience working with HGV Vehicles.
• An Auto/HGV Mechanical background.

Responsibilities

• Manage purchase orders and invoicing.
• Assist the delivery team with data collection.
• Maintain the hired equipment register.

Skills

Organizational Skills

Communication

Problem Solving

The UK’s Utility sector is ever evolving and expanding to meet increasing customer requirements. At Ipsum, it’s our vision to be the leading customer service-focused provider of specialist utility and infrastructure solutions, operating on both public and private networks.

To support our continued growth, we are looking for a Project Administrator to join our team. We seek someone passionate about the industry and supporting our teams in delivering essential services 24/7/365 that make a real difference to local communities.

Your new role

As a Project Administrator, you will be part of our Delivery Team responsible for all on-site works. Your primary duties will include managing purchase orders, invoicing of works, and data collection. You will assist the delivery team in all aspects of their duties to ensure we deliver a professional and efficient service to our clients.

Reporting to the Operations Manager and Directors within Trenchless Technologies, you will need to confidently manage a busy workload independently and adopt a flexible approach to your working day.

Principal Accountabilities:

• Manage the hired equipment register
• Maintain an accurate hire database
• Process purchase orders for hired equipment
• Review off-hire damage and loss charges
• Provide a weekly Live Hire report and associated costs
• Review suppliers' Live Hire reports weekly to ensure alignment with Ipsum Hired Equipment Register

You will also act as the link between the Operations Team and Fleet, liaising on POs, On/Off Hired vehicles, vehicle repair updates, and scheduling. You will escalate issues where necessary and provide reports on Utilisation and Vehicles Off Road.

About you

• Previous experience working with Fleet and Transport
• Experience working with HGV Vehicles
• An Auto/HGV Mechanical background

We value our people and offer a comprehensive range of employee benefits, including:

• Career Development: Professional qualifications and accreditation
• Employee Assistance Programme with mental health support and counselling access
• 24/7 virtual GP access
• Occupational Health support
• Tax-Efficient Benefits via Salary Exchange (Salary Sacrifice), including Cycle to Work and the option to purchase up to 5 additional days holiday per year
• Employee Discount Scheme on various retailers
• Social Committees with regular events
• Life Assurance Cover
• Flexible Working
• Long Service Awards
• Volunteer Opportunities in community projects

Ipsum is an equal opportunities employer and encourages applications from all qualified candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status, or pregnancy and maternity. Please review our Privacy Policy before applying to understand how we handle your personal data under GDPR regulations.

Recruitment Agencies: Ipsum does not accept third-party applications and does not recognize speculative CVs or terms sent to Ipsum employees.

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