Project Administrator

Assystem GmbH; Helensburgh; On-site; GBP 30,000 - 42,000; Full time

Job summary

Assystem GmbH is seeking a detail-oriented professional to manage document flow for the Euston programme, maintain SharePoint & Teams, and coordinate communications across the team and stakeholders.

You will own the team mailbox, coordinate information, and ensure timely updates. You’ll also support governance activities, track actions, and help produce management reports and charts while representing the team in meetings and working groups.

Qualifications

• Excellent organisation and attention to detail.
• Strong communication and stakeholder skills.
• Confidence managing multiple priorities and deadlines.
• Experience with document control, governance and SharePoint/Teams.
• A proactive, collaborative approach.

Responsibilities

• Document Control – Manage Programme Euston document flow and maintain SharePoint & Teams.
• Communication – Own the team mailbox, coordinate information and ensure stakeholders receive timely updates.
• Governance – Coordinate meetings, prepare papers, record RoADs and track actions through to completion.
• Reporting – Support trackers, dashboards, briefings, process maps and organisational charts.
• Stakeholder Management – Build effective relationships across Client Projects and Industry Partners, representing your team at meetings and working groups.

Skills

Organisation

Communication

Stakeholder management

Deadline management

Proactive collaboration

Documentation

Governance

Multi-priority handling

Tools

SharePoint/Teams

Job description

Key Responsibilities

• Document Control – Manage Programme Euston document flow and maintain SharePoint & Teams.


• Communication – Own the team mailbox, coordinate information and ensure stakeholders receive timely updates.


• Governance – Coordinate meetings, prepare papers, record RoADs and track actions through to completion.


• Reporting – Support trackers, dashboards, briefings, process maps and organisational charts.


• Stakeholder Management – Build effective relationships across Client Projects and Industry Partners, representing your team at meetings and working groups.

You’ll Bring

• Excellent organisation and attention to detail


• Strong communication and stakeholder skills


• Confidence managing multiple priorities and deadlines


• Experience with document control, governance and SharePoint/Teams


• A proactive, collaborative approach