Project Administrator

Mitie Group plc.; Greater London; On-site; GBP 26,000 - 35,000; Full time

Benefits offered by this job

Salary Finance

MiDeals discounts

Cycle to work

Enhanced pension

Life cover

Mitie Matching Shares

Mitie Stars rewards

Job summary

Mitie Group plc. in London is seeking a Project Administrator to provide essential administrative support to project teams, ensuring documentation, reporting, and tracking activities are managed efficiently to support successful delivery.

You will manage project docs, assist with monthly reports, coordinate SharePoint uploads, and support diary management, with strong organisational and communication skills required.

Qualifications

• Previous experience in an administrative, project support, or coordination role.
• Strong organisational skills with the ability to manage multiple tasks and deadlines simultaneously.
• Proficient in Microsoft Office applications and document management systems such as SharePoint.
• Excellent written and verbal communication skills with a professional and customer-focused approach.
• Ability to work collaboratively across multiple teams and stakeholders.

Responsibilities

• Manage, issue, track, and update project documentation including site surveys, designs, and electrical drawings.
• Maintain accurate project records and contribute to monthly project reports.
• Record and monitor pre-construction activities, ensuring statuses are updated and tracked effectively.
• Support procurement activities by checking purchase orders have been raised and issued, liaising with Project Managers and Commercial teams where required.
• Maintain project trackers, coordinate document uploads to SharePoint, and support diary management for meetings and site visits.

Skills

Admin experience

Project support

Coordination

Communication skills

Team collaboration

MS Office

Tools

SharePoint

Job description

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Role:Project Administrator
Hours: 36Hrs Full-Time
Location: London

At Mitie, our people are our greatest strength, and our promise is to create a place to work where you can thrive and be your best every day. We're looking for aProject Administrator who will provide vital administrative support to project teams, ensuringdocumentation, reporting, and project tracking activities are managed efficiently to support successful project delivery.

Role Responsibilities

• Manage, issue, track, and update project documentation including site surveys, designs, and electrical drawings.
• Maintain accurate project records and contribute to monthly project reports.
• Record and monitor pre-construction activities, ensuring statuses are updated and tracked effectively.
• Support procurement activities by checking purchase orders have been raised and issued, liaising with Project Managers and Commercial teams where required.
• Maintain project trackers, coordinate document uploads to SharePoint, and support diary management for meetings and site visits.

Required Qualifications

Applicants must meet the below-defined requirements for the role:

• Previous experience in an administrative, project support, or coordination role.
• Strong organisational skills with the ability to manage multiple tasks and deadlines simultaneously.
• Proficient in Microsoft Office applications and document management systems such as SharePoint.
• Excellent written and verbal communication skills with a professional and customer-focused approach.
• Ability to work collaboratively across multiple teams and stakeholders.

What's in it for You?

• Opportunities for career development and progression within a leading facilities management organisation.
• Access to a range of employee benefits, wellbeing initiatives, and reward programmes.
• A collaborative and inclusive working environment where your contribution is valued.

Our Values

As a Project Administrator, you will demonstrate Mitie's values by being:

• Collaborative – Building strong working relationships across teams and stakeholders.
• Ethical – Acting with integrity, honesty, and professionalism.
• Proactive – Taking initiative to solve problems and improve processes.
• Inclusive – Supporting a diverse and respectful workplace.
• Customer-Focused – Delivering excellent service and exceeding client expectations.

Our market-leading offering provides you with benefits that suit your lifestyle.

We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.

When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!

We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).

We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,000!

Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.

Since 1987, Mitie’s 84,000 employees have been maintaining companies globally. We are the UK’s leading facilities management and professional services company, and our clients range from household names in banking, critical government sites as well as hospitals and schools.

Together our diversity makes us stronger.