Project Administrator

Michael Taylor Search & Selection; Greater London; Hybrid; GBP 27,000 - 33,000; Full time

Job summary

Michael Taylor Search & Selection Ltd is recruiting a Project Administrator to join a major construction project at London City Airport. The role is varied and hands-on, providing essential support to the project team and wider business, with responsibilities spanning general administration, security pass applications, document control and project coordination.

London City Airport landside/airside access, 1 day WFH.

Qualifications

• Organised, proactive and personable individual with experience in construction as a Project Administrator, Project Coordinator or similar administrative role.
• Comfortable liaising with clients, contractors and members of the public.

Responsibilities

• Providing day to day administrative support to the project team and wider business.
• Managing general office requirements, including stationery orders, printing, scanning, binding and document archiving.
• Assisting with the preparation of quotations and liaising with site teams and facilities management.
• Taking ownership of the London City Airport landside and airside security pass application process.
• Processing full and temporary pass applications, ensuring all supporting documentation is obtained.
• Coordinating references, DBS checks, ID checks and security interviews.
• Arranging the necessary security and safety training for project personnel.
• Supporting the organisation of project events, client meetings, team lunches and key project milestones.
• Maintaining project holiday trackers and assisting with reports, business plans and other administrative requirements.
• Acting as a point of contact for general enquiries and helping ensure the project office runs efficiently.
• Supporting the Design Manager with the receipt, filing and distribution of drawings and design documentation.
• Maintaining accurate project records and ensuring documentation is correctly filed and easily accessible.
• Assisting with the preparation of handover and O&M manuals.
• Supporting the collation and archiving of project documentation at project completion.

Job description

We are currently recruiting for a Project Administrator to join a major construction project based at London City Airport. This is a varied and hands on administrative role, providing essential support to the project team and wider business. The successful candidate will play an important part in ensuring the smooth day to day running of the project office, with responsibilities covering general administration, airport security pass applications, document control and project coordination.

Location: London City Airport (1 Day WFH)

Salary: £30,000

Roles and Responsibilities:

• Providing day to day administrative support to the project team and wider business.
• Managing general office requirements, including stationery orders, printing, scanning, binding and document archiving.
• Assisting with the preparation of quotations and liaising with site teams and facilities management.
• Taking ownership of the London City Airport landside and airside security pass application process.
• Processing full and temporary pass applications, ensuring all supporting documentation is obtained.
• Coordinating references, DBS checks, ID checks and security interviews.
• Arranging the necessary security and safety training for project personnel.
• Supporting the organisation of project events, client meetings, team lunches and key project milestones.
• Maintaining project holiday trackers and assisting with reports, business plans and other administrative requirements.
• Acting as a point of contact for general enquiries and helping ensure the project office runs efficiently.
• Supporting the Design Manager with the receipt, filing and distribution of drawings and design documentation.
• Maintaining accurate project records and ensuring documentation is correctly filed and easily accessible.
• Assisting with the preparation of handover and O&M manuals.
• Supporting the collation and archiving of project documentation at project completion.

We are looking for an organised, proactive and personable individual who enjoys working in a busy project environment and is comfortable managing a varied workload. You will ideally have previous experience in construction as a Project Administrator, Project Coordinator or similar administrative role. A professional and presentable manner, as the role will involve liaising with clients, contractors and members of the public.