Project Administrator

AmcoGiffen; England; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading player in rail and engineering is seeking a Project Administrator to support project teams managing high-profile rail infrastructure projects in the UK. The ideal candidate will have experience in administrative roles within construction or rail organizations, strong communication skills, and the ability to handle documentation effectively. Competitive salary and numerous benefits including 25 days holiday and a pension scheme are offered in return for supporting a dynamic team advancing significant projects.

Benefits

Competitive annual salary

25 days holiday plus bank holidays

Pension scheme

Life Insurance

Health Cash Plan

Employee referral scheme

Qualifications

• Previous experience in administration within a construction or rail organization.
• Proficiency in ProjectWise is ideal but can be taught.
• Good keyboard skills and ability to meet tight deadlines.

Responsibilities

• Assist in planning and coordination of electrical rail projects.
• Maintain and organize project documentation.
• Serve as a liaison between project managers and clients.

Skills

Administrative experience in construction/engineering

Communication and interpersonal skills

Problem-solving skills

Attention to detail

Tools

ProjectWise

Job description

Project Administrator

Rail – CP7 Systems / Electrical

Location – Hayes, London

Introduction

Join AmcoGiffen, a leading player in the rail and engineering sectors, as a Project Administrator. This role offers an excellent opportunity to support a dynamic project team while taking on document control responsibilities for various high-profile, CP7 rail systems infrastructure projects across the South region.

About AmcoGiffen

AmcoGiffen has built a reputation for delivering innovative solutions and high-quality outcomes in some of the UK's critical infrastructure assets, including maintenance frameworks and capital delivery projects. Our expertise spans a wide range of services, from bridge reconstruction to environmental infrastructure maintenance.

The Role

The duties for this role involve working with the regional project team including senior management in our portfolio of works throughout the region, with duties including arranging meetings, producing minutes, compiling project packs, chasing documentation from designers / clients and uploading to Project Wise document control system for the controlled transmission and receipt of all documentation to and from Network Rail.

Day to day responsibilities will typically include but not be limited to :

• Project Coordination : Assist in the planning, coordination, and execution of electrical rail projects, ensuring timelines and budgets are adhered to.
• Documentation Management : Maintain and organise project documentation, including contracts, permits, and compliance records. contractors daily records time sheets
• Communication : Serve as a liaison between project managers, engineers, subcontractors, and clients to facilitate effective communication and collaboration.
• Compliance : Ensure all project activities comply with relevant health, safety, and environmental regulations.
• Procurement Support : Assist in the procurement of materials and equipment, ensuring timely delivery and cost-control.
• Reporting : Assist in preparation and distribution of regular project status reports, highlighting key milestones, risks, and issues.

Requirements

• To excel in this position, you will have previous experience Administration in a construction / engineering and / or rail organisation. It may be beneficial for candidates to hold prior document control experience but these skills / responsibilities can be taught if prior experience is limited in this area.
• Applicant will ideally be proficient in the use of Network Rails ProjectWise CDE tool (not essential as training will be provided)
• Good keyboard / PC skills and the ability to work to tight deadlines and under pressure
• Good attention to detail and a professional and confident telephone manner
• Excellent communication and interpersonal skills
• Confident decision maker and problem solver
• Good planning and organisational skillsAbility to liaise with managers to resolve issues
• Work with minimal supervision
• Efficient analysis and resolution of administration problems
• Demonstrate good reporting skills

In return

• Competitive annual salary negotiable dependant on experience
• 25 days holiday plus bank holidays (increasing with service)
• Company contributory Pension scheme
• Life Insurance
• Westfield Health Cash Plan & Westfield Rewards
• Generous Employee referral scheme
• Support and employee infrastructure embedded in the business as a platform for personal and professional development creating pathways for unrivalled career development and progression opportunities internally.
• Consistent learning opportunities
• A safe place to work
• Employee forum’s that provide a platform for having your voice heard