Project Administrator

Ipsum; Chippenham; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Annual leave + bank holidays

Option to buy extra holidays

Group Personal Pension Plan

Career development & progression with

24/7 access to a virtual GP and Mental

Cycle to Work scheme

Discount club - supermarkets, phone s

Life assurance cover

Long service recognition

Enhanced Maternity Pay

Paid volunteering opportunities in你的社区

Job summary

Ipsum in Chippenham is seeking a Project Administrator to support project managers and the wider team with essential administrative duties ensuring compliant project delivery. You will accurately process information, meet deadlines, assist with quotations, purchase orders, and maintain certification systems, while maintaining a strong customer focus and excellent communication.

This full-time, permanent role offers opportunities for career development, training, and involvement in improving

Qualifications

• Previous administrative experience.
• GCSEs Maths and English.
• Remain calm under pressure.
• Excellent communication skills.
• Desire to improve processes.
• Self-motivation and initiative.
• Strong customer focus.
• Proficient in MS Office (Excel/Word).

Responsibilities

• Accurately process information.
• Ensure deadlines are met.
• Support with certification systems.
• Suggest corrective actions for non-compliance.
• Liaise with project managers to issue quotes.
• Oversee purchase order process.
• Prepare quotations.
• Support with customer interactions.
• Produce utility plans.
• Ad-hoc support duties.

Skills

Administrative experience

GCSEs Maths & English

Communication skills

Microsoft Office (Excel & Word)

Customer focus

Self-motivation

Education

GCSEs Maths & English

Tools

Microsoft Office (Excel & Word)

Job description

What’s In It For You…

We believe in looking after our people, and it shows. When you join Ipsum, you’re not just taking a job — you’re starting a career with real support behind it.

• Annual leave plus bank holidays
• Option to buy up to 5 additional holidays
• Career development & progression with the opportunity to earn professional qualifications
• 24/7 access to a virtual GP and Mental health support & counselling services
• Cycle to Work scheme
• Discount club - supermarkets, phone bills, gyms & more !
• Life assurance cover
• Long service recognition
• Enhanced Maternity Pay

Location: Chippenham

Employment type: Full time / Permanent

Working Hours: (Monday to Friday)

What’s In It For You…

We believe in looking after our people, and it shows. When you join Ipsum, you’re not just taking a job — you’re starting a career with real support behind it.

• Annual leave plus bank holidays
• Option to buy up to 5 additional holidays
• Group Personal Pension Plan
• Career development & progression with the opportunity to earn professional qualifications
• 24/7 access to a virtual GP and Mental health support & counselling services
• Cycle to Work scheme
• Discount club - supermarkets, phone bills, gyms & more !
• Life assurance cover
• Long service recognition
• Enhanced Maternity Pay
• Paid volunteering opportunities in your community

About The Role…

To support project managers, and wider team, with administrative duties to help ensure all project delivery works are compliant.

As a Project Administrator you will…

• Accurately process information
• Ensure deadlines are met
• Participate in attaining and maintaining company certification systems
• Suggest corrective actions to any non-compliance
• Client interfaces - receive projects from client and raise Ipsum job on database
• Liaise with project managers to issue for quoting and oversee the purchase order process
• Assist the project managers in preparing quotations
• Subcontract liaison and potential raising of purchase orders
• Preparation, production, and quality checking of work packs
• Commercial support to the project managers and the commercial department
• Performance monitoring of the work programme to ensure efficient delivery
• Reporting of process management data
• Supporting with customer interactions - planned service interruption carding preparations, customer calls, letters, etc.
• Producing utility plans (safe digs)
• Ad-hoc support duties

About You…

• Previous administrative experience
• GCSEs Maths and English
• The ability to remain calm under pressure.
• Excellent communication skills.
• A desire and personal pride to make improvements.
• Self-motivation and ability to work on own initiative.
• A strong customer focus.
• An ability to identify where assistance will help colleagues.
• Proficient in the use of Microsoft Office including Excel and Word.

Our commitment to Equal Opportunities…

We’re proud to be an equal opportunities employer. We welcome applications from all backgrounds and experiences, and we’re committed to building a diverse and inclusive workforce.

Before applying, please review our Privacy Policy to understand how we process your data in line with GDPR.