Project Administrator

Carter Jonas; Birmingham; Hybrid; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Group pension

Flexible benefits

Generous annual leave

Health cash plan

Cycle to work

Job summary

Carter Jonas is seeking a Project Administrator to join the Contract Management Team in Birmingham. You will support surveyors, project managers and delivery teams, ensuring documentation and client records are accurate and compliant to enable smooth project delivery.

Working hours are 9:00–17:30 with the flexibility to work from home 2–3 days per week. The role includes a competitive rewards package, pension, flexible benefits and generous annual leave to support your lifestyle and career

Qualifications

• Excellent communicator with the ability to manage client relationships.
• Strong organisational and time management abilities.
• Ability to manage multiple priorities and work under pressure.
• Proactive approach to problem solving.
• High attention to detail.

Responsibilities

• Manage project administration systems and filing structures, ensuring information is stored in the correct locations, and documentation remains up to date.
• Coordinate with surveyors and project teams to obtain pre-start dates and resolve any missing project information.
• Ensure pre-start documentation, contact sheets, and project records are completed and stored correctly.
• Maintain and update SharePoint sites and other project information repositories.
• Coordinate the transfer and archiving of completed project documentation to client systems in accordance with agreed procedures.
• Support the organisation and preparation of client meetings by ensuring required documentation and materials are available.
• Undertake Conflict of Interest (COI) checks and other project governance requirements.
• Complete GeoRINM and other client-specific compliance checks where required.
• Support payment administration processes, including completion of payment forms, obtaining bank details, and maintaining accurate audit trails in line with CJ processes and procedures.

Skills

Communication

Organization

Time management

Problem solving

Attention to detail

Tools

SharePoint

Job description

We have an exciting opportunity for a Project Administrator to join our Contract Management Team in Birmingham. As a Project Administrator, you will provide administrative support to surveyors, project managers and delivery teams, ensuring project information, documentation, compliance requirements and client records are accurately maintained to facilitate the efficient and successful delivery of projects.

The working hours are 9.00am to 5.30pm, with the flexibility to work from home 2-3 day per week.

Alongside a highly competitive salary, we provide an excellent benefits package that gives you the flexibility to choose what matters most to you. From purchasing additional holiday and accessing a health cash plan to taking advantage of our cycle to work scheme, our flexible benefits offering is designed to support your lifestyle both inside and outside of work.

• Manage project administration systems and filing structures, ensuring information is stored in the correct locations, and documentation remains up to date.
• Coordinate with surveyors and project teams to obtain pre-start dates and resolve any missing project information.
• Ensure pre-start documentation, contact sheets, and project records are completed and stored correctly.
• Maintain and update SharePoint sites and other project information repositories.
• Coordinate the transfer and archiving of completed project documentation to client systems in accordance with agreed procedures.
• Support the organisation and preparation of client meetings by ensuring required documentation and materials are available.
• Undertake Conflict of Interest (COI) checks and other project governance requirements.
• Complete GeoRINM and other client-specific compliance checks where required.
• Support payment administration processes, including completion of payment forms, obtaining bank details, and maintaining accurate audit trails in line with CJ processes and procedures.

What Will It Take to Be Successful?

• Be an excellent communicator with the ability to manage client relationships.
• Strong organisational and time management abilities.
• Ability to manage multiple priorities and work under pressure.
• A proactive approach to problem solving.
• High attention to detail.

We offer a highly competitive rewards package including group pension, flexible benefits, referral schemes and generous annual leave.

As an equal opportunity employer, we are dedicated to driving diversity and inclusion in the workplace. Learning and development is important to us; we encourage everyone to continue developing to optimise their performance and fulfil their potential. We have an agile flexible working policy; many of our team work flexibly, we would be happy to talk to you about how this could work for you. We enjoy what we do, and we do it well, which is why 80% of our business comes from repeat clients.

About us:

Since 1855, Carter Jonas has grown to be one of the largest and most respected property consultancies in the UK with a network of 34 offices across England and Wales, employing more than 1,000 partners and employees.

Our tailored service and Simply Better Advice have enabled us to forge lasting, intelligent and trusting partnerships with our clients. These long-standing relationships are our most important and most closely protected asset. From private landowners to local authorities, pension funds to farmers - our universe of client experience is among the most varied in UK property.

We employ the very best people. We are a place where people want to work, and our culture is both collaborative and business minded. We have experts in every field who deliver long term advice that enhances our clients’ future prosperity.

Ahead of the curve, we are pioneering in the use of technology within the property industry, making Carter Jonas a hugely exciting place to work.

Our values:

• Approachable - We treat every relationship with respect, integrity, and warmth
• Effective - We do what we say we will, we do it well and we are accountable
• Ambitious - We are ambitious for our clients and for our firm

We look to recruit individuals who represent our core values, but who can also demonstrate the six Carter Jonas competencies that are the foundation of our career pathways. These competencies will aide their personal development in the business, and comprise of:

• Communication - Ensures effective, clear, and relevant communications in support of business objectives
• People - Demonstrates leadership in conduct and effectively manages and develops people to optimise performance through others
• Business Development & Client Care - Ensures effective communication to facilitate excellent client care and collaboration and pursuing opportunities for increased business and profit mindful of the Firm’s heritage and values
• Use of Technology - Modern, Agile, Digital Employee
• Teamwork - Recognises the importance of working with others, to collaborate and co-operate to achieve business
• Personal Effectiveness & Productivity- Engage, promote, and adhere to compliance requirements including all internal processes and procedures which manage risk and enhance productivity.