Project Administration Specialist

Universal Destinations & Experiences; Bedford; On-site; GBP 32,000 - 46,000; Full time

Job summary

NBCUniversal in Bedford is seeking a Project Admin Specialist to train and support the Universal Creative team on PMWeb and related systems. You will manage training sessions, assist with project creation, and ensure proper security roles across users and vendors in the UK.

Close collaboration with finance, legal and project management is required. You will also maintain Egnyte interfaces and support process improvements within project administration.

Qualifications

• Strong proficiency in Microsoft Office.
• Experience documenting processes and training.
• Familiarity with project management systems.

Responsibilities

• Conduct group training sessions for PMWeb users and teach policies.
• Provide one-on-one training after hiring or for clarification.
• Support UK team and vendors with PMWeb login and technical help.
• Assist with creating projects and maintain PMWeb workflows and portfolio management.
• Ensure users have appropriate security roles and maintain Egnyte sites.
• Collaborate with finance, legal, and project management teams.

Skills

Interpersonal skills

Organization

Understanding of project lifecycle

Strong program/computer skills

Tools

PMWeb

Egnyte

Job description

Job Description

For Universal United Kingdom Resort (UUKR), the Project Admin Specialist provides training and process management to all project management system users within the Universal Creative project team in Bedford. Individual ensures that projects are in compliance with complex policies and procedures to mitigate all risks for the company.MAJOR RESPONSIBILITIES:Conduct group training sessions forPMWeb (project management system) users to teach the policies and procedures used within Universal Creative.Hold training sessions on a routine basis.In addition, perform one-on-one training sessions immediately after hiring or if further clarification is needed.Provide direct support in PMWeb for UKteam members and vendors, including login support, technical support, and process management assistance. Support departmental needs by assisting with creating projects as well as providing technical support and maintenance of PMWebfor workflows and portfolio management. Responsible for ensuring users have the appropriate defined security role.Assist in maintainingEgnyte sites that interact with PMWeb.Identify standard operating procedures to be used for each of the following:Contracts, Directives, and Change Orders.Work with existing users to ensure consistency in operating procedures across all projects.Work closely with project teams to continuously identify areas for improvement in the project administration function.Provide ad hoc project management system support to all projects when a coordinator is either out of office, has not yet been hired or needs temporary assistance with workload.Work requires close interaction with various roles within Universal Creative including finance, legal and project management.Understand and actively participate in Environmental, Health & Safety responsibilities by following established UDXpolicy, procedures, training and team member involvement activities.Perform other duties as assigned.

Qualifications

Proficiency in Microsoft Office.Training and process documentation capabilities.Strong interpersonal skills, organisation and good understanding of project management systems.Understanding of project lifecycle.Strong program/computer skills. Knowledge of construction environment and practices.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [e-mail].