Project Administration Specialist

Nbcuniversal Media, LLC; Bedford; On-site; GBP 26,000 - 38,000; Full time

Job summary

NBCUniversal in the United Kingdom (Bedford) is seeking a Project Admin Specialist to train and manage the PMWeb project management system for Universal Creative. You will ensure compliance with policies and provide hands-on support to users and vendors across the UK team.

You will conduct group and one-on-one training, maintain security roles and assist with project creation, while collaborating with finance, legal and project management to drive project efficiency and risk mitigation.

Qualifications

• Proficiency in Microsoft Office.
• Training and process documentation capabilities.
• Strong interpersonal skills, organisation and good understanding of project management systems.
• Understanding of project lifecycle.
• Knowledge of construction environment and practices.

Responsibilities

• Conduct group training sessions for PMWeb users.
• Hold training sessions on a routine basis. In addition, perform one-on-one training sessions immediately after hiring or if further clarification is needed.
• Provide direct support in PMWeb for UK team members and vendors, including login support, technical support, and process management assistance.
• Support departmental needs by assisting with creating projects as well as providing technical support and maintenance of PMWeb for workflows and portfolio management. Responsible for ensuring users have the appropriate defined security role. Assist in maintaining Egnyte sites that interact with PMWeb.
• Identify standard operating procedures to be used for each of the following: Contracts, Directives, and Change Orders. Work with existing users to ensure consistency in operating procedures across all projects. Work closely with project teams to continuously identify areas for improvement in the project administration function.
• Provide ad hoc project management system support to all projects when a coordinator is either out of office, has not yet been hired or needs temporary assistance with workload.
• Work requires close interaction with various roles within Universal Creative including finance, legal and project management.
• Understand and actively participate in Environmental, Health & Safety responsibilities by following established UDX policy, procedures, training and team member involvement activities.
• Perform other duties as assigned.

Skills

Microsoft Office

Training documentation

Interpersonal skills

Project management systems

Project lifecycle

Construction knowledge

Job description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description

For Universal United Kingdom Resort (UUKR), the Project Admin Specialist provides training and process management to all project management system users within the Universal Creative project team in Bedford. Individual ensures that projects are in compliance with complex policies and procedures to mitigate all risks for the company.

MAJOR RESPONSIBILITIES:

• Conduct group training sessions forPMWeb (project management system) users to teach the policies and procedures used within Universal Creative.
• Hold training sessions on a routine basis.In addition, perform one-on-one training sessions immediately after hiring or if further clarification is needed.
• Provide direct support in PMWeb for UKteam members and vendors, including login support, technical support, and process management assistance.
• Support departmental needs by assisting with creating projects as well as providing technical support and maintenance of PMWebfor workflows and portfolio management. Responsible for ensuring users have the appropriate defined security role.Assist in maintainingEgnyte sites that interact with PMWeb.
• Identify standard operating procedures to be used for each of the following:Contracts, Directives, and Change Orders.Work with existing users to ensure consistency in operating procedures across all projects.Work closely with project teams to continuously identify areas for improvement in the project administration function.
• Provide ad hoc project management system support to all projects when a coordinator is either out of office, has not yet been hired or needs temporary assistance with workload.
• Work requires close interaction with various roles within Universal Creative including finance, legal and project management.
• Understand and actively participate in Environmental, Health & Safety responsibilities by following established UDXpolicy, procedures, training and team member involvement activities.
• Perform other duties as assigned.

Qualifications

• Proficiency in Microsoft Office.
• Training and process documentation capabilities.
• Strong interpersonal skills, organisation and good understanding of project management systems.
• Understanding of project lifecycle.
• Knowledge of construction environment and practices.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [e-mail].