Project Admin & Records Coordinator

Parr Facilities Management; Belfast City District; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

22 days annual leave

8 stats

Life Insurance policy

Health cash back plan

2pm finish on Fridays

On site car parking

Job summary

Parr Facilities Management is seeking an administrative support professional to assist the project team with coordinating records, meetings and site administration. You will handle agendas, minutes, contact lists and document control, ensuring accurate records and timely communications across busy projects.

The role requires strong Word/Excel/Outlook and IT skills, excellent organisation, and the ability to manage changing priorities in a fast-paced environment.

Qualifications

• Experience in administration, ideally within construction or facilities management.
• Strong Microsoft Word, Excel, Outlook and IT skills.
• Excellent organisation and time-management ability.
• Accurate record keeping and attention to detail.
• Professional communication skills.
• Ability to work in a busy project environment and manage changing priorities.

Responsibilities

• Provide general administrative support to the project team.
• Arrange meetings and prepare agendas, minutes and action lists.
• Maintain project contact lists, trackers and registers.
• Assist with the preparation of reports, presentations and correspondence.
• Process site paperwork, delivery records and timesheets.
• Maintain training, induction and competency records.
• Assist with procurement records and material-order tracking.
• Coordinate meeting rooms, site visits and project appointments.
• Support document control and filing requirements.
• Monitor shared inboxes and distribute project information.
• Assist with compiling handover and completion documentation.
• Provide administrative support to other projects when required.

Skills

Microsoft Word

Microsoft Excel

Outlook

IT skills

Time management

Attention to detail

Communication skills

Job description

Parr Facilities Management is seeking an administrative support professional to assist the project team with coordinating records, meetings and site administration. You will handle agendas, minutes, contact lists and document control, ensuring accurate records and timely communications across busy projects.

The role requires strong Word/Excel/Outlook and IT skills, excellent organisation, and the ability to manage changing priorities in a fast-paced environment.