Project Admin & Coordination Specialist

West Midlands Combined Authority; Birmingham; Hybrid; GBP 29,000 - 36,000; Full time

Benefits offered by this job

Local Government Pension Scheme

28 days annual leave

EV car benefit scheme

Healthcare plans

Discounted gym membership

Costco membership

Job summary

West Midlands Combined Authority is seeking a proactive Project Support Officer to provide administration, governance and coordination across programmes. You will keep documentation up to date, coordinate meetings with Local Authorities and external partners, and support reporting and governance processes.

The role centers on organisation, planning and stakeholder coordination, rather than leading projects, ensuring actions are progressed and information remains accurate.

Qualifications

• Experience in providing administration, coordination or support within a project, programme, PMO or delivery environment.
• Ability to coordinate complex schedules across multiple stakeholders.
• Strong verbal and written communication skills across levels.
• Proficient IT skills with Microsoft 365 tools to organise information and support reporting.

Responsibilities

• Provide end-to-end project administration and coordination support across multiple programmes.
• Maintain project documentation including action logs, risk registers and governance docs.
• Coordinate meetings, workshops and events with internal teams, Local Authorities and external stakeholders.
• Produce agendas, minutes and action trackers and ensure follow-up actions.
• Support preparation of reports, briefing papers and committee papers for updates.
• Maintain and quality-check project trackers and performance information, ensuring accuracy.

Skills

Organisation

Coordination

Stakeholder management

Record keeping

Communication

Teamwork

Attention to detail

Project administration

Education

Business Administration L3

Tools

SharePoint

Teams

Word

Excel

PowerPoint

Outlook

Job description

West Midlands Combined Authority is seeking a proactive Project Support Officer to provide administration, governance and coordination across programmes. You will keep documentation up to date, coordinate meetings with Local Authorities and external partners, and support reporting and governance processes.

The role centers on organisation, planning and stakeholder coordination, rather than leading projects, ensuring actions are progressed and information remains accurate.