Project Admin & Governance Coordinator

West Midlands Combined Authority (WMCA); Birmingham; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Local Government Pension Scheme

Shared Cost AVC scheme

28 days annual leave (+ options to buy

EV car benefit

Job summary

West Midlands Combined Authority (WMCA) is seeking a Project Support Officer to provide administration, governance and coordination across a range of programmes in the West Midlands. You will support multiple stakeholders, maintain project records, and help ensure timely actions and accurate reporting.

This role focuses on organisation, planning and delivering high-quality administrative support rather than leading projects.

Qualifications

• Experience in administration, coordination or support within a project, programme, PMO or operational delivery environment.
• Knowledge of maintaining project documentation, trackers, action logs, meeting records or performance reports.
• Ability to coordinate multiple meetings, stakeholders, deadlines and competing priorities.
• Confidence with IT systems and Microsoft 365 tools to organise information and support reporting.

Responsibilities

• Providing end-to-end project administration and coordination support across a range of programmes and initiatives.
• Maintaining project documentation including action logs, risk registers, project records and governance documentation.
• Coordinating meetings, workshops and events involving internal teams, Local Authorities and external stakeholders.
• Producing agendas, minutes and action trackers and ensuring actions are followed up.
• Supporting the production of reports, briefing papers, committee papers and stakeholder updates.
• Maintaining and quality-checking project trackers, spreadsheets and performance information, including RAG reporting.
• Managing SharePoint sites, Teams folders and project records to ensure information is accessible and up to date.
• Raising purchase orders and supporting financial administration processes.
• Supporting continuous improvement across project and programme management activities.

Skills

Coordination across complex schedules

Communicate across levels

Interpersonal & verbal/written skills

IT skills (Word, Excel, PowerPoint,Out

Education

Business Administration L3

Tools

Word

Excel

PowerPoint

Outlook

SharePoint

Teams

Job description

West Midlands Combined Authority (WMCA) is seeking a Project Support Officer to provide administration, governance and coordination across a range of programmes in the West Midlands. You will support multiple stakeholders, maintain project records, and help ensure timely actions and accurate reporting.

This role focuses on organisation, planning and delivering high-quality administrative support rather than leading projects.