Programme Administrator, Global and Area Studies

University of Oxford; Oxford; On-site; GBP 36,000 - 42,000; Full time

Benefits offered by this job

Contributory pension scheme

38 days’ annual leave

Childcare services

Family leave schemes

Cycle loan scheme

Membership to social and sports clubs

Job summary

University of Oxford’s Oxford School of Global and Area Studies seeks a Programme Administrator for the Global and Area Studies programme. The role provides administrative support from application to graduation for the MPhil, acting as first contact for students and coordinating admissions, timetabling, events and communications.

Experience in postgraduate higher education administration, strong numeracy and IT skills (Microsoft Office, CANVAS) are essential, with excellent communication and

Qualifications

• Postgraduate academic administration or strong administrative skills in higher education.
• Good numeracy, budget monitoring and IT skills, including Microsoft Office and CANVAS.
• Experience of website maintenance, committee servicing, events administration, data reporting or the collegiate University environment would be advantageous.

Responsibilities

• Provide high-quality administrative support for the day-to-day delivery of the MPhil in Global and Area Studies.
• Act as a first point of contact for prospective and current students from application through to graduation.
• Support admissions, induction, course planning, timetabling, events and programme communications, and maintain key course information and records.
• Coordinate examinations and assessments, including submissions, marks and examiner administration.
• Support student placements, fieldwork and visits.
• Assist with financial and operational administration and liaise with colleagues across OSGA and the wider University.

Skills

Administrative experience

Strong numeracy

Budget monitoring

Excellent communication

Teamworking

Independent working

Tools

CANVAS

Microsoft Office

Job description

LOCATION: Oxford School of Global and Area Studies, 12 Bevington Road, Oxford OX2 6LH

HOURS: Full time (37.5 hours per week)

CONTRACT: Fixed term until 30th September 2027

The Oxford School of Global and Area Studies

An exciting opportunity has arisen to join the Oxford School of Global and Area Studies (OSGA) as Programme Administrator for the Global and Area Studies programme. OSGA has eight research and teaching programmes dedicated to Africa, China, Latin America, the Middle East, Japan, Russia and Eastern Europe, South Asia, and Global and Area Studies.

The Role:

This is a full-time position, available as a secondment cover until 30th September 2027.

You will provide high-quality administrative support for the day-to-day delivery of the MPhil in Global and Area Studies. You will act as a first point of contact for prospective and current students, providing accurate advice and guidance from application through to graduation. You will support academic staff with admissions, induction, course planning, timetabling, events and programme communications, and maintain key course information and records. You will co-ordinate examinations and assessments, including submissions, marks and examiner administration, and support student placements, fieldwork and visits. You will also assist with financial and operational administration and liaise with colleagues across OSGA and the wider University to ensure the smooth running of the Programme.

About You

You will have experience of postgraduate academic administration or strong administrative skills gained in higher education, with good numeracy, budget monitoring and IT skills, including Microsoft Office and virtual learning environments such as CANVAS. You will be highly organised, accurate and able to prioritise competing demands, work independently and use initiative. Excellent communication, interpersonal and team-working skills are essential, together with the ability to explain complex processes clearly and work tactfully with confidential information. Experience of website maintenance, committee servicing, events administration, data reporting or the collegiate University environment would be advantageous, as would experience of working with diverse staff and student communities.

What we offer

Your happiness and wellbeing at work matters to us, so we offer a range of family friendly and financial benefits including:

• An excellent contributory pension scheme
• 38 days’ annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Membership to a variety of social and sports clubs

Application process

Further details regarding the role, the application process and information on how to apply can be found on the University of Oxford jobs website.

To make informal enquiries about the post please contact the OSGA HR Team [e-mail]

This role does not meet the criteria for sponsorship under the Skilled Worker visa under the UK Visa & Immigration points-based system. We are therefore unable to offer sponsorship for this role.

If applying for this role as a secondment, you must ensure that you have the approval of your current line manager before applying, and you should mention this in your supporting statement.

Only online applications received before midday (UK time) on Wednesday 4th November 2026 can be considered.

Interviews will take place in person at 12 Bevington Road, Oxford on Thursday 26th November 2026.

If you require reasonable adjustments during the recruitment process, please contact our HR team who will be pleased to discuss your requirements.

£35,681 to £41,636 per annum: Grade 6