Programme Administrative Assistant, Schmidt AI in Science Faculty Fellowship Programme

Corehr; Oxford; On-site; GBP 32,000 - 41,000; Part time

Benefits offered by this job

Pension scheme

38 days annual leave

Childcare services

Family leave schemes

Bus travel discounts

Job summary

Programme Administrative Assistant at University of Oxford (Schmidt AI in Science Fellowship Programme) is a fixed-term, part-time role (0.6 FTE) based at MPLS Doctoral Training Centre, Keble Road. You will support the administrative and financial management of the portfolio, recruit fellows, organise training, and handle purchasing and expense claims.

We seek candidates with strong admin/finance experience, excellent IT and communication skills, and a collaborative approach.

Qualifications

• Relevant experience in administration and finance, working to deadlines with attention to detail and accuracy.
• Excellent IT, organisational and communication skills with an interest in process improvement.
• Strong team ethic and ability to work collaboratively across multiple programmes.

Responsibilities

• Provide admin and financial support across the Schmidt AI in Science Fellowship Programme portfolio.
• Coordinate recruitment of fellows and the administrative organisation of the training programme.
• Plan and deliver events and training activities.
• Process financial transactions: purchasing, casual teaching payments and expense claims.
• Support programme development and reporting to the Programme Manager and team.

Skills

Administration

Finance

IT skills

Attention to detail

Teamwork

Job description

Programme Administrative Assistant, Schmidt AI in Science Faculty Fellowship Programme

MPLS Doctoral Training Centre, 1-4 Keble Road

Programme Administrative Assistant, Schmidt AI in Science Faculty Fellowship Programme

Fixed-term - 3 years

Part-time (0.6 FTE equivalent to 21.9 hours per week)

Grade 5: £32,108-£37,338 per annum (with a discretionary range to £40,514 per annum), inclusive of a pensionable Oxford University Weighting

About the Role

We are seeking to appoint a Programme Administrative Assistant to join the team providing key administrative and financial management support across the Eric and Wendy Schmidt AI in Science Fellowship Programme portfolio; The Schmidt AI in Science Fellowship Programme and the African-India-Oxford AI in Science Faculty Fellowship Programme which supports faculty from institutions in Africa and India. Together, these programmes deliver cutting-edge AI training, research opportunities, and cohort-based development experiences to fellows across diverse scientific disciplines.

This is an exciting opportunity for an individual with strong administrative and finance experience to make a significant contribution to the successful delivery and ongoing development of these high-profile multi-million-pound Schmidt Futures funded initiatives. Working closely with the Programme Manager and other team members, you will support all aspects of the programme, including recruiting fellows, the administrative organisation of the training programme, event planning and delivery and financial transactions such as purchasing, casual teaching payments and expense claims.

About You

You will have relevant experience in administration and finance, working to deadlines with attention to detail and accuracy. You will possess excellent IT, organisational and communication skills with an interest in process improvement and a strong team ethic.

What We Offer

We welcome applications from individuals from all backgrounds, including those under-represented within higher education. No applicant or members of staff shall be unlawfully discriminated against on the basis of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme
• 38 days annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Discounted bus travel and Season Ticket travel loans
• Membership to a variety of social and sports clubs

The closing date for applications is 16th October 2026.

Salary (£) : £32,108-£37,338 per annum (with a discretionary range to £40,514) per annum, inclusive of a pensionable Oxford University Weighting