Production Coordinator, Studios

World Wrestling Entertainment, Inc.; Greater London; Hybrid; GBP 28,000 - 38,000; Full time

Job summary

IMG is seeking a Production Coordinator to support the Production Manager across multiple projects. The role involves coordinating editorial and production tasks, booking freelancers and facilities, arranging travel and visas, and ensuring all risk assessments and health & safety measures are in place.

You will create call sheets, manage budgets, process purchases and resolve production queries under guidance. Hybrid role at Stockley Park with some travel expected.

Qualifications

• GCSEs in Maths and English required.
• Health & Safety training provided or to be completed.
• Project Albert training or equivalent risk-management training desired.
• Experience in production coordination is beneficial.
• Strong budgeting and administrative skills expected.

Responsibilities

• Provide production coordination support across projects with editorial and production teams.
• Negotiate, book and schedule freelancers and post-production facilities.
• Arrange travel, accommodation and crew for shoots, including visas and permits.
• Handle archiving clearance and music clearance per direction.
• Support budgeting, contracting and general admin duties.
• Ensure health and safety and risk assessments are prepared for shoots.
• Create call sheets and act as contact for crew outside hours if required.
• Assist in cost reporting and reconciliation with finance.
• Troubleshoot production queries with Production Manager.

Skills

Attention to detail

Communication skills

Planning & organisation

Time management

Calm under pressure

Teamwork & initiative

Willingness to learn

Independent work

Education

Maths and English GCSE

Health & Safety training

Project Albert training

Tools

Microsoft Word

Microsoft Excel

Job description

Who We Are:

IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi-channel content production and distribution, brand partnerships, strategic consulting, digital services, and event management. It powers growth of revenues, fanbases and IP for more than 250 federations, associations, events, and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, the AELTC (Wimbledon), Euroleague Basketball, CONMEBOL, World Rugby, DP World Tour, and The R&A, as well as UFC, WWE, and PBR. IMG is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company. TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

Main Purpose of Job

To work with the Production Manager providing co-ordination support across projects and to the wider team.

Applications will close on Sunday 13th September at 11.59pm UK Time.

Key Responsibilities and Accountabilities

• To provide key production assistance and co-ordination support in conjunction with the editorial and production management team across a range of productions
• Negotiating, booking and scheduling freelancers (eg. Editors, Voiceovers) as well as post-production facilities
• Booking travel, accommodation and crew for domestic/international shoots/outside broadcasts, and arranging all logistical requirements (including visas, carnets etc).
• Clearing archive/music (as directed by the PM)
• Support the team with new pitches, budgeting, contracting and general administrative duties
• Ensuring risk assessments are properly created by the relevant producer and health and safety is fully considered for all shoots and post production work, including but not limited to Covid-19
• Creating call sheets and being point of contact for crew out of office hours (if required)
• Completing post-production deliverable paperwork
• Raising PO’s and work orders and reconciling credit card and float spend
• Assist in budget compilation when required, input committed costs into Cost Report, and assist with reconciliation in conjunction with the Finance Assistant
• Trouble shooting and dealing with ad hoc production queries/duties within the department in conjunction with the Production Manager
• Being point of contact for internal and external clients
• Ensure smooth day to day running of outside broadcasts on location under supervision of PM
• You may also be required to carry out any other duties which are within the scope and purpose of the job

Key Results Areas

• Excellent production co-ordination and support across general productions
• Effective production support for production management team
• Facilitating excellent communication within the team and externally, including via the issuing of comprehensive and accurate Call Sheets
• Ensuring all necessary paperwork, filming permits, release forms, risk assessments are in place for production
• Ensuring all production deliverables (including ‘programme as completed’ paperwork, project Albert and Diamond Diversity ) is completed in a timely manner
• Compliance with company procedures as detailed in IMG’s Production Guide

Knowledge and Experience

• Experience working in a fast-paced environment
• Experience in creating call sheets, booking freelancers and suppliers, and arranging travel logistics
• Understanding the process and rationale of the cost tracking system
• Understanding of Health and Safety paperwork requirements, including risk assessments
• Knowledge and understanding of production workflows
• Experience of clearing music and archive footage

Skills and Abilities

• Excellent attention to detail
• Previous experience of working to deadlines – works well under pressure, managing and prioritizing workload effectively
• Microsoft Word, Excel
• Excellent communication skills (both written and verbal)
• Plans ahead and effectively organizes workload
• Excellent time management - reliable and punctual
• Willingness to learn new systems and processes
• Calm under pressure
• Positive, professional and pro-active approach to work effectively as part of a team and independently (without close supervision) – showing initiative

Qualifications and Training

• Maths and English GCSE pass (or equivalent)
• Health & Safety and Project Albert trained (This will be provided if current training is not up to date)
• Business Acumen – Understanding financial drivers, interpreting business data, aligning decisions to strategic outcomes
• Operational Excellence – Driving efficiency, governance, and continuous improvement in delivery & operations
• Innovation Mindset – Cultivating curiosity, experimentation, and forward-looking capability development
• Leadership & Collaboration – Inspiring others, building trust, and enabling collaboration across teams.

Working Conditions

This is a full-time fixed-term contract The role will be based at our at office in Stockley Park, Uxbridge on a hybrid basis Working hours are 9:00 – 17:00, Monday to Friday Some travel and weekend work may be required

TKO EEO Statement

TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee’s or applicant’s race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. For information about Privacy and Information Security for TKO employment candidates, please review our Privacy Policy. For information regarding Terms of Use for this and other TKO websites, please review our Terms of Use.

IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi-channel content production and distribution, brand partnerships, strategic consulting, digital services, and event management. It powers growth of revenues, fanbases and IP for more than 250 federations, associations, events, and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, the AELTC (Wimbledon), Euroleague Basketball, CONMEBOL, World Rugby, DP World Tour, and The R&A, as well as UFC, WWE, and PBR. IMG is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment