Team Coordinator, Studios

IMG; Uxbridge; On-site; GBP 25,000 - 36,000; Full time

Job summary

IMG in Stockley Park, Uxbridge is seeking a proactive Assistant/Coordinator to support budgeting, scheduling and client events. You will maintain databases and calendars, act as data owner for Salesforce, and help coordinate production and consultancy projects.

The role requires strong communication, an ability to work under pressure and to liaise with external partners and clients. Local office-based position with occasional events and travel.

Qualifications

• Educated to A-Level standard or equivalent.
• Experience at Assistant or Coordinator level.
• Strong written and verbal communication skills.
• Database and Excel management experience.
• Able to manage calendars and schedules; liaise with partners and clients.

Responsibilities

• Tracking the development budget against costs.
• Maintaining databases and calendars; acting as main contact for Salesforce.
• Scheduling and setting up production solution sessions for pitch responses.
• Coordinating invites, attendance and hospitality for client-hosting events.
• Providing project management and coordination support on consultancy projects.
• Carrying out any other duties within scope.

Skills

Database management

Calendar management

Communication skills

Team player

Education

A-Level standard or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Teams

Job description

Who We Are

IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi-channel content production and distribution, brand partnerships, strategic consulting, digital services, and event management. It powers growth of revenues, fanbases and IP for more than 250 federations, associations, events, and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, the AELTC (Wimbledon), Euroleague Basketball, CONMEBOL, World Rugby, DP World Tour, and The R&A, as well as UFC, WWE, and PBR. IMG is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company. TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

Key Responsibilities And Accountabilities

• Tracking the development budget against costs.
• Maintaining databases such as the planning calendar, business development calendar, The Well Teams channel and other key systems, acting as the main point of contact and data owner for Salesforce.
• Scheduling and setting up creative ideas and production solution sessions for pitch responses where required.
• Supporting pitch response owners with schedule creation and management, document gathering, arranging check-ins and inter-department meetings, and liaising with the design team to meet key milestones and deadlines.
• Building strong company-wide relationships, tracking, monitoring and sharing relevant news and events from across the sports industry, and identifying key industry events to attend.
• Supporting and contributing to Studios initiatives such as Green to Screen and Free to Be.
• Coordinating invites, attendance and hospitality for client-hosting events such as Wimbledon, The Open, The Solheim Cup, the US Open and others.
• Providing project management and coordination support on broader consultancy projects as required.
• Contributing to the forward planning of industry events, awards submissions and conferences.
• Providing key assistance and coordination support for video projects, including case studies, awards films, Team Talks materials and other content as required.
• Coordinating and booking external support for RFP responses and sizzle reels as required.
• Leading and managing the insight-gathering process for RFP responses, coordinating internal stakeholders and external research to collate client data, market intelligence and financial insights to maximise the competitiveness of submissions.
• Providing administrative support, including drafting correspondence, agendas and meeting minutes, organising hospitality, and supporting projects and events delivered or hosted by the SVPs or Commercial Team.
• Carrying out any other duties within the scope and purpose of the role.

Unusual Challenges or Circumstances

• May require occasional late starts, late finishes, evening and weekend working where required, although the role is primarily weekday office-based.

Key Result Areas-

• Excellent logistical coordination and support.
• Ensuring all databases are regularly updated and maintained accurately.
  
  

Knowledge and Experience

• Database and Excel management.
• Calendar and schedule management.
• Experience working with external partners, suppliers and clients.
• Ideally, previous experience in a production environment.
• Previous experience at Assistant or Coordinator level.
• Knowledge of and interest in the sports industry, with a desire to learn about future production trends.
• Ability to work effectively under pressure and manage competing priorities.
• Strong written and verbal communication skills.
• Ability to work to and meet deadlines.
• Strong team player.
• Proficient in Microsoft Word, Excel, PowerPoint and Teams.
• Educated to A-Level standard or equivalent.
  
  

Skills And Abilities

• A keen interest in sport.
• First Aid and/or Health & Safety training.
• Full clean driving licence.
• Excellent time management skills; reliable and punctual.
• Able to work effectively both independently and as part of a team, demonstrating initiative and self-motivation.
• Positive, professional and enthusiastic approach to work.
  
  

In addition, success at IMG is driven by four core competencies that apply to all employees:

• Business Acumen – Understanding financial drivers, interpreting business data, aligning decisions to strategic outcomes
• Operational Excellence – Driving efficiency, governance, and continuous improvement in delivery & operations
• Innovation Mindset – Cultivating curiosity, experimentation, and forward-looking capability development
• Leadership & Collaboration – Inspiring others, building trust, and enabling collaboration across teams
  
  

Working Conditions

• This role will be based at IMG offices in Stockley Park, Uxbridge.
• This is a permanent position.
• Some weekend travel and evening events may be required.
  
  

TKO EEO Statement

TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee’s or applicant’s race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. For information about Privacy and Information Security for TKO employment candidates, please review our Privacy Policy. For information regarding Terms of Use for this and other TKO websites, please review our Terms of Use.