Production Coordinator - ILM London

The Production Guild; Greater London; Hybrid; GBP 32,000 - 52,000; Full time

Job summary

The Production Guild is seeking a highly motivated Production Coordinator to join our VFX team in London. You will act as the central hub for communication and coordination within a discipline of artists on dynamic projects, reporting to the Production Manager and collaborating with other coordinators.

You’ll manage targets, progress, and turnovers, ensuring on-schedule delivery to clients while maintaining clear updates and status reports.

Qualifications

• Proven experience in production coordination within the visual effects or animation industry.
• Exceptional organizational and time-management skills with the ability to multitask.
• Facilitates clear and open communication to encourage collaborative relationships.
• Proficiency with production tracking software and tools.
• Ability to work independently and as part of a team.
• Problem-solving aptitude and a proactive approach.

Responsibilities

• Establish clear communication of discipline targets, assignments, and priorities to the team and wider production crew (daily and/or weekly).
• Utilize the ILM Internal Tracking Tool to track and manage assigned work, collaborating with Production Managers to visually display information.
• Monitor progress to ensure work stays on schedule and meets deadlines with clients.
• Organize turnovers with the discipline crew and communicate turnover information to artists.
• Track client needs, reviews, and deliveries to achieve targets.
• Prepare weekly summaries of the discipline’s accomplishments and upcoming steps.
• Act as primary communication liaison with updates, priorities and status reports.
• Supervise, delegate to, and train Production Assistants.

Skills

Production coordination

VFX industry experience

Organizational skills

Communication skills

Time management

Team collaboration

Job description

We're seeking a highly motivated and detail-oriented Production Coordinator to join our dynamic team. If you thrive in a fast-paced environment and have a passion for visual effects, this is your chance to shine!

Position Summary

As a Production Coordinator, you'll be the central hub for communication and coordination within a specific group (discipline) of VFX artists on exciting projects. You'll play a crucial role in ensuring the smooth execution of our productions, working closely with the Production Manager, Project Producer, and other Coordinators. Your ability to balance multiple needs, projects, and tasks is essential.

What you’ll do:

• Establish clear communication of discipline targets, assignments, and priorities to the team and wider production crew (daily and/or weekly).
• Utilize the ILM Internal Tracking Tool to track and manage assigned work, collaborating with Production Managers to visually display information.
• Monitor progress to ensure work stays on schedule and meets internal and external (client) deadlines, regularly checking in with artists.
• Organize turnovers with the discipline crew, effectively communicating turnover information to all assigned artists.
• Track client needs, reviews, and deliveries to guarantee your discipline achieves its targets.
• Prepare weekly summaries of your discipline's accomplishments and upcoming steps.
• Act as the primary communication liaison, providing updates, priorities and status reports.
• Supervise, delegate to, and train assigned Production Assistant(s).

What we are looking for:

• Proven experience in production coordination, ideally within the visual effects or animation industry.
• Exceptional organizational and time-management skills with the ability to multitask effectively.
• Facilitates clear and open communication to encourage collaborative relationships
• Proficiency with production tracking software and tools.
• Ability to work independently and as part of a team.
• Problem-solving aptitude and a proactive approach.

This role is Hybrid, which means the employee will be required to work a minimum of 2 days on-site per week at a Company designated location, and occasionally from home.