Production Coordinator - ILM London

Lucasfilm; Greater London; Hybrid; GBP 32,000 - 46,000; Full time

Job summary

ILM (UK) Ltd. in London seeks a Production Coordinator to manage cross-discipline communication and scheduling for VFX projects. You will coordinate targets, track work, and ensure timely client deliveries while supporting the Production Manager and team.

The role emphasizes strong organization, proactive problem-solving, and effective liaison with artists and production staff in a hybrid environment requiring on-site work two days a week.

Qualifications

• Proven production coordination experience in VFX/animation.
• Excellent organizational and time-management skills.
• Strong communication and teamwork abilities.
• Experience with production tracking software.

Responsibilities

• Coordinate discipline targets, assignments and priorities daily/weekly.
• Use ILM Internal Tracking Tool to track work and display progress.
• Monitor schedules and deadlines with artists and production managers.
• Prepare weekly summaries and act as liaison for updates.
• Supervise and train Production Assistants.

Skills

Organizational skills

Time management

Communication

Teamwork

Tools

ILM Internal Tracking Tool

Job description

Description Job Requirements We're seeking a highly motivated and detail-oriented Production Coordinator to join our dynamic team. If you thrive in a fast-paced environment and have a passion for visual effects, this is your chance to shine! Position Summary As a Production Coordinator, you'll be the central hub for communication and coordination within a specific group (discipline) of VFX artists on exciting projects. You'll play a crucial role in ensuring the smooth execution of our productions, working closely with the Production Manager, Project Producer, and other Coordinators. Your ability to balance multiple needs, projects, and tasks is essential.

What you’ll do: Establish clear communication of discipline targets, assignments, and priorities to the team and wider production crew (daily and/or weekly). Utilize the ILM Internal Tracking Tool to track and manage assigned work, collaborating with Production Managers to visually display information. Monitor progress to ensure work stays on schedule and meets internal and external (client) deadlines, regularly checking in with artists. Organize turnovers with the discipline crew, effectively communicating turnover information to all assigned artists. Track client needs, reviews, and deliveries to guarantee your discipline achieves its targets. Prepare weekly summaries of your discipline's accomplishments and upcoming steps. Act as the primary communication liaison, providing updates, priorities and status reports. Supervise, delegate to, and train assigned Production Assistant(s).

What we are looking for: Proven experience in production coordination, ideally within the visual effects or animation industry. Exceptional organizational and time-management skills with the ability to multitask effectively. Facilitates clear and open communication to encourage collaborative relationships Proficiency with production tracking software and tools. Ability to work independently and as part of a team. Problem-solving aptitude and a proactive approach.

This role is Hybrid, which means the employee will be required to work a minimum of 2 days on-site per week at a Company designated location, and occasionally from home.

Applicants must hold the right to work in the UK at the time of employment. Sponsorship is not available for this position.

Disclaimer This position is with ILM (UK) Ltd., which is part of a business we call Industrial Light & Magic. To learn more about Disney's guidelines on the use of AI for candidates, click here. ILM (UK) Ltd. is an equal opportunity employer. Applicants will receive consideration for employment without regard to age, race, colour, religion or belief, sex, nationality, ethnic or national origin, sexual orientation, gender reassignment, marital or civil partner status, disability or pregnancy or maternity. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world. Having technical issues? View the FAQs for help.