Production Coordinator

ALLSAINTS Retail Limited; London; Hybrid; GBP 25,000 - 45,000; Full time

Job summary

An exciting opportunity awaits in a vibrant London studio, where a global brand seeks a Production Coordinator to manage product timelines and collaborate with diverse teams. In this role, you'll ensure the highest quality standards while maintaining cost efficiency and timely deliveries. This position is perfect for someone passionate about fashion, with strong organizational skills and a proactive mindset. Join a dynamic team dedicated to creating a positive work environment, where your contributions will directly impact the brand's success. If you're ready to take on challenges and grow in your career, this is the role for you!

Benefits

Generous wardrobe allowance

Employee discount

25 days holiday

Bank holidays and volunteering days off

Dental cash plan

Free virtual GP appointments

Access to discounted gym membership

Enhanced family leave benefits

Health days for wellness

Dedicated mental health support

Qualifications

• Experience in production and supply chain is preferred.
• Competent in Excel, Word, PowerPoint, and Outlook.
• Strong relationship management and communication skills.

Responsibilities

• Oversee and manage the product critical path daily.
• Log purchase orders and maintain delivery schedules.
• Engage with vendors and internal teams to ensure timely delivery.

Skills

Production & Supply Chain Experience

Excel (V-Look Up and Pivot Tables)

Effective Communication

Proactive Thinking

Relationship Management

Business Acumen

Tenacity and Goal Setting

Fashion Knowledge

Tools

One World

PowerPoint/Keynote

Word/Pages

Outlook

Job description

London, England, United Kingdom, Permanent

We're a global brand made up of a very diverse mix of talented people in a huge variety of roles. Our products are designed in house and made by a small number of suppliers and artisans around the world to sustainable standards.

We are a brand embarking on a very exciting plan and we are seeking new members of the team who want to contribute to this.

The role

The position of Production Coordinator reports into the Production Manager and is responsible for overseeing and managing the product critical path on a day-to-day basis. The Production Coordinator will track tasks, deliverables, and issues through to completion and resolution. This position interfaces with multiple internal functions as well as directly with vendors, with the clear directive of achieving the highest quality and optimized cost while supporting Design’s product vision and the need to take in product on time for Stores.

What will I be doing?

• Along with Production Admin Assistant, process purchase orders promptly and in line with the critical path.
• Log purchase orders on to One World and maintain prices, ex-factory dates, and ensure delivery schedule is updated and constantly accurate.
• Ensure weekly delivery schedule is updated by vendors and lead meetings held with relevant departments to discuss changes and possible solutions.
• Analyse and review delivery schedule and update Production Manager highlighting any changes.
• Constantly update the production delivery schedule.
• Put together monthly, seasonal and annual vendor performance reports using delivery schedule data.
• Engage with Garment Tech team weekly to track and understand the fit-related issues that impact the critical path and help resolve where and when needed.
• Liaise with vendors to ensure that orders have been handed over on time to the freight forwarder on the agreed shipped date and documentation.
• Negotiate discount for late delivery and chase credit notes where applicable.
• Liaise closely with Buying, Merchandising and Wholesale teams to ensure that all orders are placed and that reorders are placed promptly and loaded onto One World.
• Work with the Production Admin Assistant to ensure that collection samples, VM, creative, press and web are received from vendors and given to the relevant department within critical path guidelines.
• Create and update the Weekly Master DS Report with accurate intake for Production Director.
• Prepare updates for weekly production meetings.
• Develop and maintain strong relationships with supplier partners.
• Support Production Manager with special projects and launches.
• Train and mentor Production Admin Assistant.
• General administrative function to keep the department organized and to share information.

What skills do I need for this role?

• Previous proven experience within a production & supply chain is preferable with basic knowledge of product manufacturing and understanding of a critical path.
• Competent user of Excel (V-Look Up and Pivot tables), Word/Pages, Powerpoint/Keynote & Outlook.
• Able to communicate effectively with good listening skills.
• Proactive and independent thinking ability with demonstrated desire to learn and grow.
• Strong ability to prioritise and adhere to deadlines.
• Ability to work well under pressure.
• You love fashion! We need you to be an irresistible ambassador for AllSaints.
• Strong relationship management skills, creating fun and inviting environments for both team and customers.
• Tenacity and belief to succeed - you aim high, setting challenging targets and deadlines for your team to work toward.
• Strong business acumen - you know your business inside and out.
• Honest, trusting and charismatic - you live by our brand values.
• A protector of brand and dedicated to the success of the brand.
• Positive and inspiring: you’re a natural coach and want to help our teams do their best and feel appreciated.

About the location

Based in our East London Studios in vibrant Shoreditch with perks and benefits offered from local businesses including discounts on food, shopping and health & beauty. Studio Location: Approximately a 10 minute walk from Liverpool Street Station and a 5 minute walk from Shoreditch High Street.

What we stand for

The Customer is the Boss: We work as one proud team to get the best for our customers.

One Team: We are joined up and encourage others to share their ideas.

We Do What We Say We Will: We know our goals, and we work with clear outcomes in mind.

We Are Responsible: We are self-aware, understand the impact we have on others and are positive about the future.

• A generous wardrobe allowance so that you can wear our beautiful clothes to work each day.
• We are a disability committed certified employer.
• Employee discount for you to spend with family and friends.
• 25 days holiday increasing to 28 days after 2 years continuous service.
• Bank holidays, birthdays and volunteering days off.
• Access to dental cash plan & free virtual GP appointments through Aviva.
• UNUM employee assistance helpline.
• Life assurance cover.
• Access to discounted gym membership and corporate discounts.
• Hybrid working in our historic East London studios, working hours are 9-5.30pm.
• Free, confidential, wellbeing and lifestyle support with Retail Trust.
• Enhanced family leave benefits.
• Health days for you to use either for physical or mental wellness.
• Dedicated mental health support from our mental health first aiders.
• Eye care vouchers, season ticket loans and much more!

#WeAreAllSaints

Our aim is to develop truly diverse teams and create an environment where everyone feels respected, valued and able to give of their best whilst contributing to the success of our brand.

We recognise the importance and strength of diversity and commit to providing equal opportunities to everyone in our employment and recruitment processes.

If you need any support or adjustments during your application, please get in touch with us and we are happy to help.