Production Coordinator

Airedale Solutions Ltd.; Bradford; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Annual leave 23 days

Health insurance

Retail rewards

Job summary

Airedale Solutions Ltd. in Bradford is seeking a Production Coordinator to manage day-to-day production workflows, orders, materials, drawings, production schedules and deliveries, ensuring information is accurate and communicated to the right teams.

You will be the link between Production, Project Managers, Accounts, Warehouse, suppliers and customers, need independence, attention to detail, and strong Excel/Office skills.

Qualifications

• Ability to work independently and take ownership of tasks.
• Experience in fast-paced administrative environments.
• Skill in coordinating multiple tasks, orders and deadlines.

Responsibilities

• Create a weekly production list for production planning.
• Update order dates and production information in systems.
• Coordinate with Project Managers to reflect changes in the production plan.
• Enter hours from timesheets for payroll and cross-check data.
• Prepare and dispatch parts and orders to customers and suppliers.
• Coordinate deliveries and arrange dispatch notes.

Skills

Independent working

Administration

Task coordination

Excel

Attention to detail

Verbal and written communication

Tools

Microsoft Excel

Microsoft Office

Job description

DETAILS

• Competitive Salary
• 23 days' annual leave (increasing with LOS)
• Westfield Health insurance, health cash plan & retail rewards
• Bradford (fully office-based)

ABOUT AIREDALE

The Airedale Group are the leading market design, installation, and maintenance provider for commercial kitchens in the UK hospitality and food service industry. We work alongside clients from the initial designs through to bespoke fabrication and installation. Coupled with the largest body of professional maintenance engineers in the country, we offer the complete end-to-end solution to our extensive client base. We have long-standing relationships with many of the biggest multi-site brands in the UK.

ABOUT THE ROLE

The Production Coordinator is responsible for coordinating and administering the day-to-day production process, ensuring that orders, materials, drawings, dimensions, production schedules and deliveries are accurately managed and communicated.

The role will act as a key link between Production, Project Managers, Accounts, Warehouse, suppliers and customers, ensuring that information is up to date and that production and delivery requirements are clearly communicated.

KEY RESPONSIBILITIES

• Create a weekly production list for the Production Director.
• Send the completed production plan to the Project Managers every Friday.
• Update order dates and production information on the relevant systems.
• Chase outstanding dimensions and information required to progress orders.
• Create SORs for new orders across multiple business units and external customer orders.
• Coordinate with Project Managers to ensure changes to orders, priorities and required dates are reflected in the production plan.
• Enter employee hours from timesheets onto the payroll spreadsheet and cross-check against EVOtime to ensure accuracy.
• Deal with and resolve routine payroll queries, escalating where required.
• Process expenses and repayment contracts as required.
• Order stock, consumables, uniforms and other items required by the business.
• Book incoming orders onto the relevant system once deliveries have been received.
• Check supplier order confirmations against the original orders to ensure accuracy.
• Check supplier invoices for accuracy before passing them to Accounts for processing.
• Create lists for Accounts detailing completed work and orders that need to be invoiced.
• Arrange deliveries, coordinate dispatch requirements and create delivery notes.
• Prepare and dispatch small customer orders using the APC courier portal, including parts, replacement doors and small wall shelves.
• Palletise smaller orders for dispatch, working with the Warehouse team where required.
• Create quotations for parts and replacement items.
• Coordinate the preparation and dispatch of replacement parts and other small customer orders.
• Record and coordinate warranty requirements as appropriate.

WHAT WE'RE LOOKING FOR

• The ability to work independently, take ownership of tasks and proactively chase outstanding information.
• Previous administration experience, working within a fast-paced environment.
• Experience of coordinating multiple tasks, orders and deadlines at the same time.
• Good working knowledge of Microsoft Excel and Microsoft Office.
• A good understanding of the importance of accuracy, deadlines and attention to detail.
• Good written and verbal communication skills, with the confidence to communicate with Project Managers, production staff, suppliers, customers and Accounts