Production Administrator

TipTopJob; South Yorkshire; On-site; GBP 22,000 - 32,000; Full time

Job summary

TipTopJob is seeking a Production Administrator to support the production team, ensuring processes run smoothly and documentation remains accurate. You will bridge production, planning, quality and other departments to meet deadlines.

The role requires strong organisational skills, attention to detail, and familiarity with production systems in a food manufacturing setting. Office-based with a cold environment; PPE provided.

Qualifications

• Must have strong organisation and time management.
• Excellent attention to detail and accuracy required.
• Proficient with MS Office (Excel, Word, Outlook); good written and verbal communication.

Responsibilities

• Provide day-to-day administrative support to the production department.
• Maintain accurate production records, reports and databases.
• Raise and process production paperwork (work orders, schedules, dispatch notes).
• Monitor production schedules and flag delays or issues to supervisors.
• Coordinate with planning, warehouse, quality and dispatch teams.

Skills

Organisation

Attention to detail

Microsoft Office

Communication skills

Education

GCSE English and Maths

Tools

ERP systems

Job description

Location: Coulman Road, Thorne, Doncaster, South Yorkshire
Salary: Competitive

Overview

The Production Administrator provides administrative and operational support to the production team, ensuring manufacturing processes run efficiently, documentation is accurate, and deadlines are met. The role acts as a key link between production, planning, quality, and other departments.

Duties

• Provide day:to:day administrative support to the production department
• Maintain accurate production records, reports, and databases
• Raise and process production paperwork (work orders, schedules, dispatch notes, etc.)
• Monitor production schedules and flag delays or issues to supervisors
• Coordinate with planning, warehouse, quality, and dispatch teams
• Input data into production systems and spreadsheets accurately and on time
• Support stock control activities, including raw materials and finished goods records
• Assist with compliance documentation (e.g. audits, health and safety, quality standards)
• Handle general office duties such as filing, scanning, and email correspondence
• Support continuous improvement and efficiency initiatives
• Conduct cyclical stock counts, ensuring a high level of data accuracy in line with operational requirements.

Qualifications / Experience

• Previous experience in an administrative role (production/manufacturing environment desirable)
• GCSEs (or equivalent) in English and Maths (essential)
• Experience with ERP or production systems (desirable, not essential)
• Knowledge of manufacturing or factory operations (advantageous)

Key Qualities

• Strong organisational and time management skills
• High attention to detail and accuracy
• Confident using Microsoft Office (Excel, Word, Outlook)
• Good communication skills, both written and verbal
• Ability to work under pressure in a fast:paced environment
• Problem:solving mindset
• Ability to work independently and as part of a team

Working Conditions

• Office based in Production area with regular interaction with the production floor
• Monday:Friday with potential 12:00pm:12:00am Shifts

Please note :The environment is working in a food production facility and as such is cold (3 degrees). PPE is provided, however, it is still very cold.