Production Admin Assistant

ALLSAINTS Retail Limited; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a vibrant global brand as a Production Admin Assistant, where you'll play a crucial role in the product life cycle. This position offers the chance to collaborate across teams, ensuring the highest quality products while optimizing costs. With a focus on organization and communication, you'll manage tasks, track deliverables, and work closely with vendors. If you're passionate about fashion and eager to contribute to a dynamic team, this is the perfect opportunity to grow in a supportive environment that values diversity and creativity.

Benefits

Generous wardrobe allowance

Team commission scheme

Employee discount

33 days holiday (25 days + bank holidays)

Access to dental cash plan

Free virtual GP appointments

Life assurance cover

Discounted gym membership

Wellbeing support

Enhanced family leave benefits

Qualifications

• Strong Excel skills required, especially V-Look Up and Pivot tables.
• Previous experience in production preferred but not essential.

Responsibilities

• Support sample process and maintain sample tracker on Google Sheets and Excel.
• Liaise with vendors to ensure clarity on expectations and deadlines.

Skills

Advanced Excel skills

Effective communication

Proactive thinking

Ability to work under pressure

Prioritization skills

Education

Experience in production and supply chain

Tools

Google Sheets

Excel

Job description

London, England, United Kingdom , Permanent

We're a global brand made up of a very diverse mix of talented people in a huge variety of roles. Our products are designed in house and made by a small number of suppliers and artisans around the world to sustainable standards.

We are a brand embarking on a very exciting plan and we are seeking new members of the team who want to contribute to this.

Production and sourcing are at the heart of our business. Working internally and directly with vendors, the team helps the business achieve the highest quality products. In the role of production admin assistant you will be involved from the start of the product life cycle. You will be responsible for tracking tasks, deliverables and any issues, managing these through to completion and resolution.

In this role you will have the opportunity to collaborate with multiple internal functions as well as directly with vendors, with the clear directive of achieving the highest quality for our products, whilst optimising cost and supporting design’s product vision.

Organisation and communication are both key in this role, alongside the ability to work proactively and independently. Strong Excel skills are a must! You will spend a lot of time creating and updating spreadsheets.

About the team

The production admin assistant reports into the production manager and is responsible for assisting the production department on a day-to-day basis.

What will I be doing?

• Alongside the Production Coordinator you will support the sample process and update the sample tracker on Google Sheets and Excel.
• Work with the Production Coordinator to ensure that creative, press and web samples are received from vendors and given to the relevant department within critical path guidelines.
• Maintain constant dialogue with vendors ensuring clarity on our expectations and deadlines.
• Issue weekly reports for on-time and late styles.
• Check barcodes and swing ticket prices to ensure accuracy.
• Help vendors order barcodes and swing tickets when required and resolve any potential issues.
• Along with the Production Coordinator, process purchase orders promptly and in line with the critical path dates.
• Log purchase orders on to One World and maintain prices, ex-factory dates and ensure delivery schedule is updated and constantly accurate.
• Liaise closely with buying and merchandising teams to ensure that all reorders are placed promptly and loaded onto One World and key dates added to the delivery schedule.
• Liaise closely with the technical and design teams to ensure everyone is aware of changes to designs or any product issues during the manufacturing process.
• Ensure weekly delivery schedules are updated and sent by vendors on time for the production coordinator to review and analyse.
• Support the Production Director and Production team with ad-hoc reporting and projects as and when required.
• General administrative function to keep the department organised and to share information.

What skills do I need?

• Advanced user of Excel (V-Look Up and Pivot tables required).
• Previous experience within a production and supply chain department is preferable but not essential.
• Ability to communicate effectively with good listening skills.
• Proactive and independent thinking ability with demonstrated desire to learn and grow.
• Strong ability to prioritise and adhere to deadlines.
• Ability to work well under pressure.
• You love fashion! We need you to be an irresistible ambassador for AllSaints and a believer in the power of an amazing new outfit (or three!).
• Tenacity and belief to succeed - you aim high, setting challenging targets and deadlines for your team to work toward. You have the winning mentality that your team aspire to.
• Honest, trusting and charismatic - you live by our brand values.

About the location

Based in our East London Studios in vibrant Shoreditch with perks and benefits offered from local businesses including discounts on food, shopping and health & beauty. Studio Location: Approximately a 10 minute walk from Liverpool Street Station and a 5 minute walk from Shoreditch High Street.

What we stand for

The Customer is the Boss: We work as one proud team to get the best for our customers.

One Team: We are joined up and encourage others to share their ideas.

We Do What We Say We Will: We know our goals, and we work with clear outcomes in mind.

We Are Responsible: We are self-aware, understand the impact we have on others and are positive about the future.

• A generous wardrobe allowance so that you can wear our beautiful clothes to work each day.
• Potential to earn more from our team commission scheme.
• We are a disability committed certified employer.
• Employee discount for you to spend with family and friends.
• Up to 2 years service 33 days (25 days + bank holidays).
• Over 2 years service 36 days (28 days + bank holidays).
• Access to dental cash plan & free virtual GP appointments through Aviva.
• UNUM employee assistance helpline.
• Life assurance cover.
• Access to discounted gym membership and corporate discounts.
• Free, confidential, wellbeing and lifestyle support with Retail Trust.
• Enhanced family leave benefits (neonatal, fertility, maternity, paternity, adoption, menopause).
• Health days for you to use either for physical or mental wellness.
• Dedicated mental health support from our mental health first aiders.
• Eye care vouchers, season ticket loans and much more!

#WeAreAllSaints

Our aim is to develop truly diverse teams and create an environment where everyone feels respected, valued and able to give of their best whilst contributing to the success of our brand.

We recognise the importance and strength of diversity and commit to providing equal opportunities to everyone in our employment and recruitment processes. We safeguard against any form of discrimination irrespective of gender, gender reassignment, marital status, race, ethnic origin, nationality, disability, sexual orientation, religion, gender identity, gender expression, transgender status or age.

Even if you feel you don’t tick all the boxes, we’d still very much like to hear from you. We want you to know that finding people who have a passion for our brand and are open to learning is incredibly important to us.

If you need any support or adjustments during your application, please get in touch with us and we are happy to help.