Procurement Support Officer

The Royal Parks; Greater London; Hybrid; GBP 32,000 - 35,000; Full time

Job summary

An iconic organization is seeking a detail-oriented Procurement Support Officer to join their team. In this full-time role, you will provide essential administrative and coordination support to the Procurement department, ensuring smooth operations and compliance with regulations. You'll manage contracts, liaise with suppliers, and maintain accurate records, all while contributing to the protection of London's treasured parks. With a commitment to professional development and a diverse workplace, this is an exciting opportunity for someone passionate about nature and sustainability to thrive in a meaningful role.

Benefits

26 days' annual leave

Pension scheme

Private medical insurance

Employee assistance programme

Learning and development opportunities

Cycle to work scheme

Offices in a beautiful location

Qualifications

• Experience in administrative support or procurement coordination role required.
• Meticulous attention to detail in managing documentation and records.

Responsibilities

• Provide administrative support to the Procurement department.
• Manage procurement-related administrative tasks and maintain records.

Skills

Administrative support experience

Attention to detail

Numeracy skills

Time management

Tools

eProcurement system

Job description

The Organisation

The Royal Parks (TRP) is a charity created in March 2017. We manage over 5,000 acres of diverse parkland, rare habitats and historic buildings and monuments in eight Royal Parks across London. These are Hyde Park, Kensington Gardens, The Green Park, St James’s Park, The Regent's Park and Primrose Hill, Greenwich Park, Richmond Park and Bushy Park.

We also manage other important public spaces including Brompton Cemetery and Victoria Tower Gardens. Our eight Royal Parks and other iconic green spaces are among the most visited attractions in the UK with 77 million visits every year.

We are now looking for a Procurement Support Officer to join us on a full-time, permanent basis, working 36 hours per week.

The Benefits

• Salary of £32,666 - £35,000 per annum, depending on experience
• 26 days' annual leave plus public holidays, increasing to 29 days after 3 years’ service
• Pension scheme (3% employee contribution; up to 10% employer contribution)
• Hybrid/agile working options
• Private medical insurance and healthcare cash plan
• Employee assistance programme and access to mental health first aiders
• Learning and development opportunities
• Cycle to work scheme
• Offices in a beautiful location

This is an exciting opportunity for a detail-oriented and highly organised admin or procurement co-ordination professional to join our iconic organisation.

In this engaging role where no two days will be the same, you’ll liaise with suppliers, manage contracts and keep things running behind the scenes, all while supporting the protection and enhancement of the UK’s most treasured parks.

What’s more, with great benefits, professional development opportunities and the chance to be part of an organisation dedicated to nature, heritage and sustainability, this is a role where you can truly thrive!

The Role

As a Procurement Support Officer, you will provide administrative and co-ordination support to our Procurement department.

Ensuring the smooth operation of procurement processes, you will manage procurement-related administrative tasks, including maintaining the Contract Register within the eProcurement system. You will publish regulated procurement notices and ensure compliance with Procurement Act 2023 regulations.

You will assist in preparing tender documents, processing invoices and managing procurement records across multiple platforms, while also supporting cost centre management.

Additionally, you will:

• Maintain accurate records across various systems
• Liaise with suppliers and internal stakeholders to co-ordinate procurement activities
• Organise procurement meetings
• Respond to procurement enquiries and manage the Procurement Team’s email inbox

About You

To be considered as a Procurement Support Officer, you will need:

• Experience in an administrative support or procurement co-ordination role
• Meticulous attention to detail in managing documentation and records
• Good numeracy skills to reconcile financial transactions and understand invoices
• Excellent time management and prioritisation skills

Other organisations may call this role Procurement Co-ordinator, Purchasing Co-ordinator, Procurement Administrator, Buying Co-ordinator, Buying Officer, Purchasing Administrator, or Purchasing Officer.

We want to put everyone in the best possible position to succeed and use Recite-me accessibility software. At the top of the application page, there is an “Accessibility Tools” button which you can use to complete the application form in a way that works for you. If you think that you may need more support to complete our application process, please do get in touch.

The Royal Parks is strongly committed to creating a diverse and inclusive workplace and is an equal opportunities employer. We value diversity and encourage applications from candidates from all backgrounds. We believe that the more inclusive we are, the better our work will be. Please visit our website to find out more on our approach to Equality, Diversity and Inclusion.