Procurement Supply Systems and Data Manager

Milton Keynes University Hospital NHS Foundation Trust; Milton Keynes; On-site; GBP 49,000 - 57,000; Full time

Job summary

Milton Keynes University Hospital NHS Foundation Trust is seeking a Procurement and Supply Systems and Data Manager to lead governance, data quality and development of procurement, inventory and catalogue systems.

In this Band 7 role (37.5 hours per week) you will drive system improvements, collaborate with Finance, Digital and clinical teams, train staff and ensure robust controls to support safe, efficient access to goods and services. Flexible working options are available.

Qualifications

• Governance and administration of procurement, inventory, catalogue and related systems.
• Ensure data quality, system integrity and compliant master data.
• Lead training and assurance activities for system users and stakeholders.

Responsibilities

• Lead governance, administration and continuous improvement of procurement, inventory, catalogue and related supply chain systems.
• Develop system roadmaps and improvement plans with Procurement, Supply Chain, Finance, ICT, Digital and external providers.
• Provide specialist guidance on procurement systems, catalogue governance, IMS processes, master data and system data repositories.
• Build and maintain relationships with system providers, suppliers and partner organisations to resolve issues and support system improvements.

Skills

Data governance

Stakeholder management

System administration

Procurement systems

Data quality

Tools

IMS (Inventory Management System)

eProcurement system

Catalogue management

Job description

Procurement Supply Systems and Data Manager Department Procurement Band 7 £49,387 - £56,515 Per annum Hours: 37.5 per week, all MKUH roles will be considered for flexible working An exciting opportunity has arisen to join the Procurement and Supply Chain team at Milton Keynes University Hospital as our Procurement and Supply Systems and Data Manager. This key role will lead the governance, optimisation and continuous development of the Trust's procurement, inventory, catalogue and supply systems, ensuring accurate data, effective controls and reliable processes. Working across Procurement, Supply Chain, Finance, Digital and clinical services, you will help advance MKUH's digital transformation, operational resilience and the safe, efficient availability of goods and services. We are looking for an experienced systems and data professional with strong knowledge of procurement, supply chain, inventory or finance-related systems. You will combine technical expertise with excellent communication and stakeholder management skills, providing clear advice, training and leadership to colleagues across MKUH. This Band 7 post offers the opportunity to act as a Trust subject matter expert, lead system improvement projects and shape how digital procurement and supply services develop across the organisation. 'We care We communicate We collaborate We contribute' Interview 17 November 2026

• To lead the management, governance, optimisation and continuous development of procurement, supply chain and inventory management systems, ensuring system integrity, data quality, catalogue governance, user adoption and compliance across the Trust.
• To act as the Trust lead for Inventory Management Systems (IMS), eProcurement system configuration, catalogue management and procurement master data, supporting digital transformation, system development, operational efficiency and supply chain resilience.
• To be responsible for system administration, data governance, access controls, implementation of new functionality, user training, audit compliance and the delivery of robust procurement system infrastructure. The role will support decision‑making by ensuring data is accurate, controlled and available, but will not duplicate the Procurement Analyst's lead responsibility for commercial spend analysis, savings analysis or procurement performance interpretation.

Milton Keynes University Hospital, in proud partnership with the University of Buckingham, is a University Teaching Hospital committed to advancing patient care through cutting-edge research and education. With a \"Good\" rating from the CQC and significant investment underway, this is an exciting time to join our team and grow your career. As a medium sized general hospital, we provide a full range of general medical and surgical services, including a busy Emergency Department, Maternity, and Paediatrics. As the population of our city and surrounding areas continues to grow rapidly, we are expanding and enhancing our facilities to meet rising demand and improve access to care for all our communities. We are also proud to offer a growing portfolio of specialist services. In January 2025 we opened our state-of-the-art Radiotherapy Centre, bringing advanced cancer treatment closer to home. Our services also include neonatology, specialist surgical care, and a wide range of diagnostics, supported by the new Community Diagnostic Centre at Whitehouse Health Centre. We have just opened the Oak Wards - a new ward block featuring two 24-bed wards. Further investment is underway, including the recently approved Women and Children's Centre, set to open by 2030.,

Systems Governance and Transformation

• Lead the governance, administration and continuous improvement of procurement, inventory, catalogue and related supply chain systems.
• Develop system roadmaps and improvement plans in partnership with Procurement, Supply Chain, Finance, ICT, Digital and external system providers.

Leadership, Stakeholder Engagement and User Adoption

• Provide specialist advice and guidance to Procurement, Supply Chain, Finance, ICT, Digital, clinical and operational stakeholders on procurement systems, catalogue governance, IMS processes, master data and system data repositories.
• Build and maintain effective relationships with system providers, suppliers and partner organisations to resolve issues, support system improvements and ensure systems meet Trust requirements.

Data Integrity, Catalogue Control and Assurance

• Analyse system performance, data quality issues, catalogue compliance, inventory accuracy, user activity and process effectiveness to identify system improvements and operational efficiencies.
• Investigate system failures, data discrepancies, interface issues and reporting defects, identifying root causes and implementing corrective actions.

Operational Resilience, Planning and Risk Management

• Plan, coordinate and prioritise system administration, data cleansing, catalogue governance, access control reviews, master data record maintenance, system information asset maintenance, user training and system implementation activity.
• Develop implementation plans for IMS and procurement system changes, including data readiness, testing, workflows, training, issue logs, communications and post-go-live support.