Senior Buyer

University Hospital Southampton NHS Foundation Trust; Southampton; Híbrido; GBP 42.000 - 56.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

NHS terms of service

Employee benefits platform discounts

Descripción de la vacante

Wessex Procurement Limited (WPL) is offering a Senior Buyer position based at Royal South Hants Hospital, with potential work from Basingstoke and North Hampshire Hospital. You will manage a team of Buyers across UHS & HHFT, driving cost improvement and ensuring best value through compliant procurement processes.

The role involves training, supplier negotiation, catalogue management, and close collaboration with NHS stakeholders to deliver procurement strategy and savings.

Formación

• Leadership of a procurement team to deliver value and CIP benefits.
• Strong negotiation and stakeholder management across NHS partners.
• Experience applying procurement policies and procedures to achieve best value.
• Capability to train and develop staff in procurement processes.
• Experience of supplier sourcing and catalogue management.

Responsabilidades

• Lead the Operations team to deliver a customer-focused and efficient purchasing service.
• Oversee HR procedures for the team including attendance, performance and appraisals.
• Provide training on procedures and processes and keep policies up to date.
• Plan workload for the team to ensure requisitions are processed and catalogues reviewed.
• Monitor reports and ensure timely data for the line manager.

Conocimientos

Leadership

Negotiation

Procurement

Communication

Herramientas

e-procurement tools

Purchase ordering system

Contract management tools

Descripción del empleo

Hours: Full time, Part time - 37.5 hours per week

Job ref: 188-WPL030926

Site: Royal South Hants Hospital (see Job Overview)

Town: Southampton

Closing: 23/10/2026

Job overview

Wessex Procurement Limited (WPL) i s delighted to offer a fantastic opportunity to work with us.

Please see below for detailed job description of the role.

Job Title: Senior Buyer

Contact: Permanent

Under current Home Office rules, this role is not eligible for Skilled Worker visa sponsorship.

Please note: This role is based at Royal South Hants Hospital but may also require you to work fromBasingstoke and North Hampshire Hospital.

This is a great opportunity for a person starting a career within Procurement, you will have a good IT and Communication skills, keen to learn, enthusiastic and outgoing in a professional manner. Our aim is to work closer with the Procurement Managers and Specialist’s developing negotiation skills, identifying items that could be catalogued so the buying process can be actioned more efficiently saving time & expense.

As a Senior Buyer, you will manage a team of Buyers across UHS & HHFT to maximise cost improvement programme (CIP) benefits. You will also ensure all goods and services are ordered in accordance with laid down procedures including the processing of requisitions, orders and liaising with customers and suppliers to ensure best practice and best value. Supporting the Procurement Operations Lead, Buyers, and Strategic Procurement team in the delivery of work-plans arising from procurement strategy.

At WPL, we play a key role in supporting the NHS in Hampshire, delivering end-to-end procurement and supply chain services for University Hospital Southampton NHS Foundation Trust and Hampshire Hospitals NHS Foundation Trust. As a wholly owned subsidiary of both Trusts, WPL offers the opportunity to contribute to the wider NHS family and improve healthcare services across the region.

Our services include strategic sourcing, value creation, tendering, contract management, inventory oversight, distribution, and materials management across Southampton, Basingstoke, Winchester, and Andover. Joining WPL means being part of a dynamic, forward-thinking team, working alongside stakeholders to drive innovation, efficiency, and value.

Employee Benefits:

NHS terms of service and annual leave

Access to an employee benefits platform offering discounts on groceries, high street shopping, family outings, holidays, and more

Southampton offers an excellent quality of life, located on the south coast with an international airport and direct train links to London. The area boasts the stunning New Forest National Park, beautiful beaches along the Jurassic Coast, and living costs around 20% lower than London. With 14 Ofsted-rated “Outstanding” schools, it’s a great place to live and work.

Main Duties:

Responsible for the Operations team to deliver a customer-focused and efficient service in the purchasing of goods and services.

Day to day to management of a team, including a range of HR procedures which may include attendance, performance and appraisals.

Undertaking training for the team in relevant procedures and processes. Ensuring procedures and processes are kept up to date.

Plays a key role in the induction and training of new staff.

Plans own workload and team’s workload to ensure all order requests are processed, queries resolved, and catalogues reviewed as required

Ensures all reports are produced for line manager within specific time frames

Budget and Resource management .

Support the team with CIP opportunities and catalogue management.

Responsible for recording savings made using appropriate procedures

Responsible for sourcing suppliers for goods and services in line with user department requirements.

Training of Trust staff on e-procurement tools.

Communication

Negotiates with suppliers and other external organizations to maximize value for money and cost improvement opportunities

To communicate with suppliers to provide specific information in the form of a pre-purchase questionnaire in relation to procedures for purchasing medical equipment

Establish, maintain, and manage supplier relationships where appropriate

Provide support and assistance for charity / donation purchases and work with Finance and Charity departments to ensure all purchases are aligned with Trust protocol

Communicate delays and discrepancies with customers, ensuring they are handled efficiently and appropriately

Analytical and Judgemental Skills

To assess customer requirements for appropriate method of ordering and distribution (i.e., urgency/quality/price/supply route etc)

Analyses financial and purchasing data to determine best value for money option

To assess problem situations and determine in conjunction with customer or supplier the most appropriate method of resolution

To understand and analyse spend information on specific products or services and relay the information to customers

Identifies opportunities for contracting or tendering.

Work closely with user departments to review goods and services purchased

Policy and Service Development

Works according to laid down policies and procedures, suggesting amendments where feasible.

Monitors supplier performance against contract KPI’s (costs, quality, delivery timescales etc) and standing orders in conjunction with user departments.

Assists the procurement lead with the development and implementation of departmental policies and procedures

Information Resources

Enters data onto purchase ordering system and ensures orders are processed as per procedures

Produces data on pricing information for comparison and informs customers

Checks stock and availability information, ensuring goods are ordered using the appropriate method

Ensure contract documentation compliance using the contracts register

Uses e-tendering, contract and supplier management tool to undertake and manage mini competitions

Facilitates and supports continuous improvement in Catalogue system

Research and Development

Audits and surveys operations team work activities to ensure compliance with targets

Undertakes market analysis to identify alternative suppliers which are able to offer the trust cost efficiencies with no detrimental clinical impact.

Guides customers with regards to obtaining value for money within financial and purchasing procedures

Discusses and agrees solutions to order/delivery queries with customers and suppliers

To communicate any discrepancies in relation to products and services ordered with customers and category leads

Establish, maintain and manage internal stakeholder relationships to ensure effective service delivery

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