Procurement & Stock Coordinator

Vivedia; Sheffield; On-site; GBP 24,000 - 30,000; Full time

Job summary

Vivedia in the United Kingdom is seeking a hands-on Procurement & Stock Coordinator to support engineers by keeping stock correctly allocated and procurement flowing smoothly.

You will raise purchase orders, manage stock, coordinate with suppliers, and support invoice reconciliation while maintaining accurate data in Salesforce and Excel. This role requires a proactive, organised team player in a fast-moving environment.

Qualifications

• Experience in procurement, stock control, or supply chain roles.
• Full UK driving licence.
• Experience using Salesforce.
• CIPS qualification (or working towards one).

Responsibilities

• Raising and managing purchase orders, tracking progress, and maintaining accurate records.
• Coordinating urgent stock requests to site when needed.
• Receiving deliveries, asset tagging items, logging receipts, and allocating stock to the correct locations.
• Proactively organising stock rooms, prep areas, and the engineering build room to maintain high standards.
• Supporting stock counts and cycle counts to ensure inventory accuracy.
• Using stock and quote data to assess inventory requirements and future demand.
• Maintaining accurate product data across internal systems.
• Supporting stock reporting and analysis (usage trends, failure rates, minimum stock levels, etc.).
• Preparing stock for planned works orders.
• Building and maintaining strong relationships with key suppliers.
• Working closely with Finance on invoice reconciliation and queries.
• Identifying opportunities for improvement and supporting process and system enhancements.
• Assisting with general ad-hoc tasks within the stock and build rooms.

Skills

Excel

Procurement

Stock control

Driving licence

Education

CIPS qualification (or working towards one)

Tools

Salesforce

Job description

At Vivedia, we create meaningful moments for families through the technology and services we deliver. Behind the scenes, our engineering teams rely on having the right equipment, in the right place, at the right time — and that’s where you come in.

As our Procurement & Stock Coordinator, you’ll play a key role in keeping our operations running smoothly. You’ll manage day-to-day procurement activities, maintain accurate stock levels, and ensure our stock rooms and build areas are organised, efficient, and ready to support our engineers in delivering exceptional service.

This is a hands-on, practical role that combines procurement, stock control, and collaboration with teams across the business.

You’ll take ownership of procurement and stock activities, including:

• Raising and managing purchase orders, tracking progress, and maintaining accurate records
• Coordinating urgent stock requests to site when needed
• Receiving deliveries, asset tagging items, logging receipts, and allocating stock to the correct locations
• Proactively organising stock rooms, prep areas, and the engineering build room to maintain high standards
• Supporting stock counts and cycle counts to ensure inventory accuracy
• Using stock and quote data to assess inventory requirements and future demand
• Maintaining accurate product data across internal systems
• Supporting stock reporting and analysis (usage trends, failure rates, minimum stock levels, etc.)
• Preparing stock for planned works orders
• Building and maintaining strong relationships with key suppliers
• Working closely with Finance on invoice reconciliation and queries
• Identifying opportunities for improvement and supporting process and system enhancements
• Assisting with general ad-hoc tasks within the stock and build rooms

We’re looking for someone who is proactive, organised, and enjoys getting stuck in:

• A hands-on approach with a willingness to support all aspects of procurement and stock management
• Strong organisational skills and attention to detail
• A commitment to keeping workspaces tidy, safe, and efficient
• Confident communication skills and the ability to work collaboratively with internal teams and suppliers
• A customer-first mindset, focused on supporting the needs of the business
• The ability to manage time effectively and juggle competing priorities
• A flexible, team-focused attitude suited to a fast-moving environment
• Curiosity, initiative, and a desire to learn and improve processes

Skills & experience

• Competent using MS Office in a professional environment (particularly Excel)
• Experience in procurement, stock control, or supply chain roles
• Full UK driving licence
• Experience using Salesforce
• CIPS qualification (or working towards one)

You’ll join a friendly, forward thinking team in a business where your ideas matter.

You’ll get to work across a wide range of technologies, develop your skills, and play a key role in supporting both colleagues and customers.

If you love solving problems, supporting people, we’d love to hear from you.