Procurement Specialist

Job Description

Facility Procurement Professional

Birchwood

Twelve-Months

Role Definition

Supports supply related activities for a facility to deliver excellence and integration between procurement and the team supporting facility.

Responsibilities

• Supporting delivery of a lean, responsive, and resilient material and services flow for the facility from source to dock and additional required points.
• Recognizing the potential for cost and inventory reductions, and quality improvement, as well as responsibility for soundness of business proposals and risk assessment.
• Operating and monitoring the supply network procurement functions to meet the defined response time, cost, quality, and lean targets enabling optimal and efficient facility operations.
• Collaborating with business partners and suppliers and resolving facility specific supplier issues.

Skill Descriptors

Process Management: Knowledge of business process improvement tools and techniques; ability to understand, monitor, update, control, or enhance existing business or work processes.

Level Working Knowledge:

• Employs process flows, cycle time, process time and waste concepts as appropriate.
• Walks through steps, decisions, measurements, dependencies and hand-offs for a specific process.
• Creates process flow or work flow diagrams.
• Documents types of process decisions and potential impact of each decision.
• Identifies and monitors common process bottlenecks.

Data-driven Decision Making: Knowledge of the data-driven decision-making process and associated tools and techniques; ability to gather and analyze data to make organizational decisions that align with strategic business objectives and goals.

Level Working Knowledge:

• Applies an assigned technique for data-driven thinking in a Decision-Making process.
• Discerns between "signal" and "noise" when interpreting data.
• Identifies, obtains, and organizes relevant data and ideas.
• Participates in the process of choosing KPIs and metrics to influence decisions.
• Utilizes the basic data collection and evaluation tools and techniques.

Analytical Thinking: Knowledge of techniques and tools that promote effective analysis; ability to determine the root cause of organizational problems and create alternative solutions that resolve these problems.

Level Basic Understanding:

• Names specific tools or techniques that can be used to support the analytical thinking process.
• Describes specific software applications or products used for business analytics.
• Gives examples of how analytical thinking has been used to resolve problems.
• Helps others research and learn more about business analytics tools and applications.

Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.

Level Working Knowledge:

• Delivers helpful feedback that focuses on behaviors without offending the recipient.
• Listens to feedback without defensiveness and uses it for own communication effectiveness.
• Makes oral presentations and writes reports needed for own work.
• Avoids technical jargon when inappropriate.
• Looks for and considers non-verbal cues from individuals and groups.

Manufacturing Requirements Planning (MRP): Knowledge of the processes, practices and systems used in manufacturing requirements planning (MRP); ability to optimize planning for manufacturing cycles and ensure capacity and materials availability.

Level Working Knowledge:

• Participates in developing materials requirements and costs for custom requests.
• Uses job schedule, plant and machine schedule and inventory systems to initiate and oversee jobs.
• Uses available tools to analyze order and develop quotes and realistic delivery dates.
• Plans and schedules production runs for specific products and assures availability of materials.
• Follows key criteria to collect information needed to make good production decisions for operation.

Supplier Management - MFG: Knowledge of processes and methods to effectively manage business relationships and transactions with suppliers of raw materials or product components; ability to apply related knowledge, experience and skills into real practice.

Level Working Knowledge:

• Follows procedures in carrying out routine supplier management tasks.
• Uses electronic systems or tools to record/retrieve supplier information and carry out transactions with suppliers.
• Resolves routine supplier issues; escalates non-routine issues up chain of command.
• Researches alternative vendors or suppliers; participates in supplier selection.
• Works with suppliers to ensure that purchases meet delivery date and quality specifications.

Logistics Management: Knowledge of the processes, tools and operational considerations for effective and efficient movement of goods and materials; ability to understand, predict and control the movement of goods, materials and supplies.

Level Working Knowledge:

• Uses tools, with guidance, to forecast delivery times, determine costs and assess performance.
• Works with logistics in a domestic environment.
• Maintains records of all shipments and invoices using an established system.
• Assists in the development of process flows to track lead time by activity.
• Participates in integrating logistics processes and developing effective networks.

Supply Chain Management: Knowledge of functions, principles and techniques used in supply chain management; ability to develop and implement strategies, practices and tools for controlling the whole processes.

Level Working Knowledge:

• Recognizes software systems or components used to manage supply chain.
• Participates in supply chain analysis and uses it to spot trends and improvement opportunities.
• Discusses considerations for integrating partner and supplier transactions.
• Summarizes supply chain considerations for different types of products.
• Works with a specific part of supply chain management process.