Software Asset Manager

SiXworks an IBM company; Farnborough; On-site; GBP 45,000 - 55,000; Full time

Job summary

A technology solutions provider in the UK is seeking a Software Asset Manager to oversee the lifecycle management of software assets. Responsibilities include maintaining inventories, ensuring compliance with licensing agreements, and negotiating contracts with vendors. The ideal candidate will have strong analytical and negotiation skills, along with a keen understanding of compliance requirements. This full-time position supports the operational agility of defense and national security organizations.

Qualifications

• Experience in software asset management and compliance.
• Ability to negotiate contracts and manage vendor relationships.
• Strong analytical skills for reporting and strategic recommendations.

Responsibilities

• Maintain accurate software inventory and monitor life cycles.
• Ensure compliance with licensing agreements and support audits.
• Develop policies for software asset management and educate staff.

Skills

Software license management

Negotiation skills

Analytical skills

Vendor management

Compliance understanding

Communication skills

Job description

A Software Asset Manager is responsible for the effective management and oversight of all software assets throughout their life cycle. This role focuses on optimising software usage, ensuring compliance with licensing agreements, and minimising costs associated with software assets.

Key Responsibilities

Asset Management

• Maintain an accurate inventory of software assets, including licenses, usage, and entitlements via Ticketing and asset system.
• Monitor software life cycles, ensuring timely renewals and upgrades.

Compliance and Documentation

• Ensure compliance with software licensing agreements and audits.
• Collaborate with legal and compliance teams to address any licensing issues.
• Ensure compliance with company policies and procedures regarding procurement and finance.
• Assist in the documentation and filing of contracts, agreements, and other financial records.
• Support internal and external audits by providing necessary documentation and information.
• Analyse software usage data to identify underutilised or unnecessary applications.
• Recommend alternatives or consolidations to reduce costs and improve efficiency.
• Manage relationships with software vendors and suppliers.
• Negotiate software contracts and licensing agreements to secure favourable terms.

Policy Development

• Develop and enforce software asset management policies and procedures.
• Educate staff on the importance of compliance and proper software usage.

Reporting and Analytics

• Generate reports on software usage, compliance status, and financial analysis.
• Present findings and recommendations to management for decision‑making.
• Work closely with IT teams to ensure proper software deployment and maintenance.
• Collaborate with project teams to align software budgets with business goals.
• Attend team meetings and contribute to discussions on process improvements.
• Communicate effectively with suppliers and service providers to ensure timely delivery of goods and services.
• Identify potential risks related to software asset management and develop mitigation strategies.
• Stay updated on changes in licensing laws and compliance requirements.

Procurement Support

• Assist in the procurement process by preparing and issuing purchase orders.
• Coordinate with suppliers to obtain quotes, track deliveries, and resolve any discrepancies.
• Manage and progress procurement requests in the Procurement portal.
• Assist in vendor evaluation and management processes.

Security Clearance: Due to the secure nature of the position and working environment, you must have, or be eligible to obtain, UK Security Clearance.

Seniority Level: Associate

Employment Type: Full‑time

Job Function: Administrative and Purchasing

Industries: Defense and Space Manufacturing, Computer and Network Security, IT Services and IT Consulting

SiXworks is a leading provider of secure digital solutions specialising in cutting‑edge technology solutions deployed in highly secure environments. We accelerate innovation and adoption of secure digital technology to improve the operational agility of Defence and National Security organisations.