Procurement Project Coordinator

March; North East; On-site; GBP 25,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

33 days annual leave

Enhanced pension contribution

Training & development

Wellbeing support

Career progression

Job summary

MARCH is seeking a Project Administrator (Purchasing) to join our team in Jarrow, Tyne and Wear. You will coordinate procurement of materials, raise POs, and work with Project Managers, suppliers, and Finance to maintain schedules and accurate project costs.

You will manage purchasing documentation, track deliveries, and ensure timely order fulfilment while upholding security and confidentiality requirements.

Qualifications

• Previous experience in purchasing, procurement, project support, or administrative roles.
• Experience raising and managing purchase orders.
• Strong organisational skills for multiple projects.
• Excellent attention to detail with invoice matching and cost reconciliation.
• Confident communicator with suppliers via phone and email.
• Good Microsoft Excel skills and ability to learn new systems.
• Understanding of how material lead times impact project delivery.
• Right to live and work in the UK.
• Experience using WorkflowMax, Xero, or similar ERP/job costing systems.
• Experience in engineering, manufacturing, HVAC, M&E, construction, or related technical environments.
• Knowledge of project cost reporting and financial tracking.
• DBS check required prior to commencement.
• BPSS clearance required after commencement.
• SC clearance may be required for client projects.

Responsibilities

• Create and maintain procurement schedules for projects, identifying lead times and delivery dates.
• Monitor timelines and update procurement schedules as requirements change.
• Raise and manage purchase orders in WorkflowMax with correct project/cost code.
• Obtain supplier quotations, place orders, and record pricing and delivery commitments.
• Maintain purchasing documentation including quotes, POs, delivery notes, and amendments.
• Serve as primary day-to-day contact for suppliers and manage relationships.
• Track and expedite outstanding orders and escalate delays.
• Monitor supplier delivery performance.
• Match supplier invoices to POs and delivery records; liaise with Finance.
• Support monthly project cost reconciliation by tracking committed and invoiced costs.
• Assist with material cost forecasting and cash flow planning.
• Provide project managers with up-to-date cost/commitment information.
• Maintain records in WorkflowMax and Xero; support process improvements.
• Handle company/client information securely.
• Undertake other duties as required.

Skills

Purchasing experience

Purchase orders

Organisational skills

Attention to detail

Communication skills

Excel skills

Lead time awareness

UK work rights

WorkflowMax/Xero usage

ERP/job costing systems

Engineering/manufacturing experience

Tools

WorkflowMax

Xero

ERP systems

Job description

MARCH is seeking a Project Administrator (Purchasing) to join our team in Jarrow, Tyne and Wear. You will coordinate procurement of materials, raise POs, and work with Project Managers, suppliers, and Finance to maintain schedules and accurate project costs.

You will manage purchasing documentation, track deliveries, and ensure timely order fulfilment while upholding security and confidentiality requirements.