Procurement Project Coordinator

March; Jarrow; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

33 days annual including Bank Holidays

Enhanced pension contribution

Ongoing internal training

Career development pathways

Wellbeing focussed employer

Job summary

MARCH is seeking a Project Administrator (Purchasing) in Jarrow to support project delivery through procurement coordination and timely purchasing. You will work closely with Project Managers, suppliers and the Finance Manager to maintain schedules, manage POs, and ensure accurate cost recording, with a focus on efficient supplier coordination.

The role emphasizes purchasing administration and timely delivery over negotiation, offering career development within a growing engineering-focused

Qualifications

• Experience coordinating procurement for projects.
• Experience raising and managing purchase orders.
• Strong organizational skills managing multiple projects.
• Excellent attention to detail with invoice matching/cost reconciliation.
• Able to build effective supplier relationships via phone and email.
• Good Microsoft Excel skills and learning new systems.
• Understanding of how lead times affect project delivery.

Responsibilities

• Create and maintain procurement schedules for projects with lead times and delivery dates.
• Monitor timelines and update procurement plans as requirements change.
• Raise and manage purchase orders in WorkflowMax with correct cost codes.
• Obtain supplier quotations, place orders, and record acknowledgements and delivery commitments.
• Maintain purchasing documentation: quotations, POs, delivery notes, amendments.
• Act as primary contact for suppliers and manage relationships.
• Track and expedite outstanding orders and suggest recovery actions when needed.
• Monitor supplier delivery performance.
• Match supplier invoices to POs and delivery records; resolve discrepancies with Finance.
• Support monthly project cost reconciliation and track committed/invoiced costs.
• Assist with material cost forecasting and cash flow planning.

Skills

Procurement coordination

Purchase order management

Multitasking

Attention to detail

Supplier relationship management

Excel proficiency

Communication via phone/email

Tools

WorkflowMax

Xero

ERP systems

Job description

MARCH is seeking a Project Administrator (Purchasing) in Jarrow to support project delivery through procurement coordination and timely purchasing. You will work closely with Project Managers, suppliers and the Finance Manager to maintain schedules, manage POs, and ensure accurate cost recording, with a focus on efficient supplier coordination.

The role emphasizes purchasing administration and timely delivery over negotiation, offering career development within a growing engineering-focused